Associate Project Management - Executive Assistant

Reporting to the General Manager of Maghreb Cluster, the Associate Project Management the serves as the primary point of contact for one or multiple departments, coordinating day-to-day administrative and operational activities :

I.I. Office Administration & Operations Coordination

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• Drive internal communication initiatives to enhance alignment and employee engagement

• Produce and edit high-quality internal newsletters with a strong focus on clarity and impact

• Provide direct communication support to the General Manager for official announcements and

• Provide high-level administrative and organizational support to the General Manager (GM) and Leadership Team (LT)Coordinate cross-functional projects and initiatives as required

• Organize and support Leadership Team meetings, Business Reviews, Town Halls, staff events, internal events, and all GM-led meetings (e.g., Coffee Connect)Manage GM and LT calendars, including scheduling, prioritization, and coordination of meetings

• Arrange travel and logistics for the GM and prepare expense reports as required

• Maintain and regularly update distribution lists, contact databases, and personnel records

• Coordinate mailings, courier services, and deliveries

• Organize local and international internal and external meetings, including travel arrangements, meeting logistics, and visitor accommodations

• Manage meeting room logistics, including room bookings, catering, and audiovisual/equipment requirements

• Prepare all meetings agendas

Works closely with cross-functional teams to ensure smooth administrative execution and compliance, including:

• University Diploma

• Minimum 3 to 5 years related experience in administrative support role

• Experience using MS Office tools

• Fluency in local language and English

• Experience in similar or related disciplinary and/or international environment

• Basic knowledge of the function/business area supported such as safety, sales, customer service, etc.

• Familiarity with terminology of area supported such as Marketing, Medical, Clinical Research, Logistics etc. 

• Communicates clearly, accurately, and effectively, both verbally and in writing

• Adapts communication style to suit different audiences, including regular interaction with executives, stakeholders, and external partners

• Builds and maintains effective working relationships across teams and functions

• Demonstrates strong organizational and time-management skills while balancing multiple priorities and stakeholders

• Applies a high level of attention to detail in all activities

• Ensures adherence to policies, processes, and procedural requirements

• Demonstrates a strong service-oriented mindset and commitment to operational excellence

• Leads by example in promoting collaboration, teamwork, and a positive work environment

• Shows flexibility and openness to change in a dynamic environment

• Demonstrates a willingness to learn new tools, processes, and ways of working

• Proficient in English (written and spoken)