Administrative Assistant

United States·New Yorkmid

Administrative AssistantAdministration & Office Support

0 views0 saves0 applied

Apply Now

Quick Summary

Requirements Summary

Bachelor’s Degree or equivalent work experience required Experience Required: 3-5 years of experience in a receptionist and administrative role,

Technical Tools

Administrative AssistantAdministration & Office Support

Ares Management is seeking a Receptionist-front desk support to staff, clients and vendors in our New York office and in addition to providing administrative support to investment professionals.

Responsibilities

~1 min read

Receptionist- Front Desk Responsibilities:

→Open and close reception front desk (8:30AM – 5:30PM)
→ Act as a "go to" point of contact for clients and guests
→Answer incoming calls and routing them to the appropriate parties
→Answer emails regarding facilities and needs of the office
→Monitoring front reception area
→Reserving visitor offices and overseeing communal office and meeting spaces
→Reserve conference rooms and coordinate with external catering companies to provide catering for meetings

Administrative Assistant Responsibilities:

→Provide extensive administrative support for professionals i.e. book travel, schedule meetings, prepare expense reports, assist in creating binders, and other general administrative needs.
→Prioritize Outlook calendars for various level professionals, informing them of meeting changes and keeping them on schedule throughout the day.
→Arranging catering as needed
→Register professionals for conferences and networking events
→Other ad hoc requests as needed
→Provide back up support for other administrative professionals in the Collaboration team, including all administrative tasks for each of their primary professionals

Requirements

~1 min read

Education: Bachelor’s Degree or equivalent work experience required

Experience Required: 3-5 years of experience in a receptionist and administrative role, preferably in a corporate environment

General Requirements:

Knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint)
Excellent telephone etiquette
Professional demeanor and appearance
Ability to provide exemplary service to clients and co-workers
Excellent verbal and written communication skills
Well-organized, with strong attention to detail
Ability to prioritize work and handling multiple tasks simultaneously
Flexibility in terms of accepting process changes, variable work volume and new ideas
A team player with the ability to work with diverse personalities
Knowledge with Concur a plus

What We Offer

~1 min read

The anticipated rate for this position is listed below. Total compensation may also include a discretionary performance-based bonus.

$65,000 - $75,000

The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.

Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.