Administrative Coordinator

The Administrative Coordinator provides essential administrative support to the Operations Department and is responsible for overseeing the time and attendance of part-time union employees and scheduling and coordinating part-time labor calls. This role ensures efficient operation and coordination within the David L. Lawrence Convention Center, maintaining compliance with union agreements and labor regulations. The Administrative Coordinator serves as a crucial liaison between the operations team, union employees, and other departments to ensure smooth and efficient event execution.

Included but not limited to:

• Not substantially exposed to adverse conditions
• Perform office-related functions in standard office settings – sitting and working on the computer and phone.
• This position is event driven and may require flexibility to work occasional evenings, weekends, and holidays as needed based on event schedules.

• Bachelor’s degree in Business Administration, Hospitality, or related field (preferred)
• Prior experience in scheduling, administration, or coordination roles, preferably in a convention center, hospitality, or event management setting. (preferred)
• Excellent organizational and multitasking abilities.
• Proficiency in computer technology or ability to quickly acquire a working understanding of applications, specifically Microsoft Office Suite (Word, Excel, Outlook) and scheduling software.  management software.
• Strong communication and interpersonal skills.
• Ability to work independently with minimal supervision and as part of a team.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to work effectively with trades & labor personnel, administrative staff, client, customers, and contractors.
• Knowledge of labor laws and union agreements is a plus.

• Ability to sit for extended periods and perform repetitive tasks.
• The role may involve standing, walking, and other physical activities associated with event coordination.
• Capacity to lift and move office supplies and equipment as needed (up to 25 Ibs.)

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRRA Federal Contractor.