Executive Assistant

•     Manage calendar, send meeting invites and coordinate scheduling across multiple international time zones

•     Liaise directly with Mario's contacts to confirm meeting times, following up as needed

•     Handle general day-to-day administrative tasks

•     Book flights, hotels, accommodation and rental cars

•     Research thoroughly to find the best available deals (cost-consciousness is important — avoid overpaying for flights/hotels when better options exist)

•     Build presentations/decks in Canva or Keynote from Mario's verbal direction (e.g., brand partnership pitches, show proposals), delivering a polished PDF slideshow as the end result

•     Coordinate with a graphic designer when needed, managing the brief and gathering the required information

•     Conduct research and organize findings across Mario's ventures — e-commerce, international food export/import, and media business

•     Take open-ended requests and run with them independently, bringing back organized, actionable information

•     Work primarily via WhatsApp, iMessage, and voice notes rather than email — Mario prefers talking through tasks rather than writing lengthy emails

•     Draft and send emails on Mario's behalf based on voice notes or verbal instructions

•     Strong, proactive communicator — comfortable receiving instructions via voice note, text, or call and turning them into action without heavy hand-holding

•     Solution-oriented self-starter who can take a loosely defined task and figure out how to get it done

•     Solid research skills and attention to detail, especially around travel bookings and cost comparisons

•     Comfortable with Canva and/or Keynote (or willing to learn quickly); Mac user

•     Reliable availability aligned to EST during core hours, Monday–Friday, with some flexibility as Mario travels internationally

•     Trustworthy and discreet — this role may eventually include purchasing access (e.g., booking on a company card)

•     Prior experience as an EA/PA in a fast-moving, entrepreneurial, or startup environment is a plus

•     Location: Remote 

•     Hours: 20 hrs/week to start (part-time), Monday–Friday, EST-based, most work is not time-sensitive (24-hour turnaround is generally fine)