Assist World3mo ago
USD 800–1100/yr
Executive Assistant – Head of Legal (Primary Support)
Legal & ComplianceManagementExecutive AssistantAdministrative & OfficeAdministration & Office Support
2 views0 saves0 applied
Quick Summary
Key Responsibilities
Executive Calendar Management ● Manage and maintain a complex executive calendar ● Schedule, reschedule, and coordinate internal and external meetings ● Prioritize requests and protect executive time ● Coordinate with stakeholders to ensure…
Technical Tools
excelms-office
About the Company
We are a rapidly expanding global dessert brand with:
● 360+ locations across the United States
● 10 locations in the UK
● 10 locations in Canada
● Ongoing international expansion
Our executive team is scaling, and we are seeking a highly organized and experienced
Executive Assistant to provide dedicated support to our Head of Legal, with additional
expense-reporting support for up to three executives.
This role requires professionalism, discretion, and the ability to operate in a fast-paced,
corporate environment.
Role Overview
The Executive Assistant will provide full-time administrative support to the Head of Legal, with
additional shared expense management responsibilities across the executive team.
This role is primarily focused on:
● Calendar management
● Expense reporting
● Travel coordination
● Executive-level administrative support
The ideal candidate is structured, proactive, and comfortable working within established
corporate systems and processes.
Key Responsibilities
Executive Calendar Management
● Manage and maintain a complex executive calendar
● Schedule, reschedule, and coordinate internal and external meetings
● Prioritize requests and protect executive time
● Coordinate with stakeholders to ensure efficient scheduling
● Monitor and manage inboxes related to scheduling needs
Expense Reporting & Administration
● Manage monthly expense reporting using SAP Concur
● Collect, organize, and upload receipts
● Submit expense reports accurately and on time
● Provide expense support for up to three executives
Travel Coordination
● Book and coordinate executive travel (primarily train travel)
● Manage itineraries and scheduling changes
● Ensure smooth travel logistics and documentation
Executive & Administrative Support
● Provide administrative support for the Head of Legal
● Assist with meeting preparation and documentation
● Support deck creation and presentation formatting (PowerPoint)
● Assist with general Microsoft Office-based tasks
● Maintain organized documentation and digital files
Must-Have Qualifications
● 3–5+ years experience as an Executive Assistant supporting senior leadership
● Strong experience in calendar management for executives
● Experience handling executive expense reporting
● Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
● Strong written and verbal English communication skills
● Ability to work full-time in Eastern Time (US)
● High level of discretion and professionalism
● Strong organizational and prioritization skills
Nice-to-Have Qualifications
● Experience using SAP Concur
● Experience supporting Legal or Corporate Executives
● Strong PowerPoint deck creation skills
● Canva proficiency
● Experience in fast-growing or multi-location companies
● Exposure to global operations
Working Hours
● Full-Time (40 hours/week)
● Must work Eastern Time (US business hours)
● Fully Remote
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
Location & Eligibility
Where is the job
Philippines
Remote within one country
Who can apply
PH
Listed under
Philippines
Listing Details
- Posted
- February 23, 2026
- First seen
- March 26, 2026
- Last seen
- June 10, 2026
Posting Health
- Days active
- 75
- Repost count
- 0
- Trust Level
- 51%
- Scored at
- June 10, 2026
Signal breakdown
freshnesssource trustcontent trustemployer trust
Salary
USD 800–1100
per year
External application · ~5 min on Assist World's site
Please let Assist World know you found this job on Jobera.
4 other jobs at Assist World
View all →Explore open roles at Assist World.
Assistant Project Manager | Construction
USD 1000–1500
Project Management / Full - TimeProperty Manager | Real Estate Admin (Buildium and Appfolio Experience)
USD 500–800
Virtual Assistant / Part - TimeOperations Assistant
USD 600–800
Part-TimeGoogle and Meta Ads Manager
USD 1200–1500
Virtual Assistant / Full - TimeSimilar Executive Assistant jobs
View all →
OpenfxExecutive Assistant to CTO
H
HomesolutionsExecutive Assistant
GetwingappRemoteExecutive Assistant (Software Development Industry )- PH
Full TimeRemote
D
DadavidsonExecutive Assistant, Technology Investment Banking
USD 45.67–51.92
Full Time
L
LightspeedsystemsRemoteExecutive Assistant - Sales
Remote
FigmaExecutive Assistant, People
USD 127000-269000
Browse Similar Jobs
Design3.5kAdministrative Assistant935Receptionist268Virtual Assistant256Office Manager240Office Coordinator106Operations Assistant94Office Administrator79Personal Assistant70Administrative Coordinator67Administrative Specialist50Front Desk Coordinator40Travel Specialist31Scheduling Coordinator30Document Controller28Travel Coordinator27Facilities Coordinator26Team Assistant19Facilities Assistant17Office Specialist17
Newsletter
Stay ahead of the market
Get the latest job openings, salary trends, and hiring insights delivered to your inbox every week.
A
B
C
D
No spam. Unsubscribe at any time.
Executive Assistant – Head of Legal (Primary Support)USD 800–1100