Senior Human Resources Administrative Assistant

About the Auditor's Office

Harris County, the nation's third-most populous county, delivers essential services in public health, disaster recovery, flood control, toll road management, and justice administration. The Harris County Auditor's Office supports these critical functions by overseeing the financial operations of more than 90 departments, ensuring integrity, accountability, and transparency in the stewardship of public resources.

We are seeking a Senior Human Resources Administrative Assistant to join our Human Resources Department. Our team values professionalism, innovation, and collaboration. We take pride in work that directly contributes to the effective functioning of county government and ultimately serves millions of residents across the region.

What We Offer Future Team Members

• Competitive pay of up to $69,950, 000.00 annually, commensurate with pay
• Comprehensive Benefits: Including a zero-premium medical plan for employees, with affordable coverage options for spouses and dependents
• Outstanding Retirement Program
• Paid Parental Leave: Up to 12 weeks
• Generous Paid Time Off: Vacation, sick leave, 11 paid holidays, and 1 floating holiday
• Additional Perks: Subsidized transit/commute assistance, professional development/growth opportunities, Public Service Loan Forgiveness (PSLF) qualifying employer status, and corporate discounts/memberships.
• Supportive and inclusive team environment with opportunities to grow your HR skill set in onboarding, compliance, performance management systems, and administrative operations.

About the Role

This key role provides administrative and operational support to the Executive Division's Human Resources and Administrative Services functions, with approximately 85% of time dedicated to HR duties and 15% supporting Administrative Services.

In this high-volume, fast-paced environment, you will collaborate with employees at all levels, the County's Central Human Resources Department, and members of the public. The ideal candidate is detail-oriented, approachable, tech-savvy, and committed to delivering excellent service.

Key Responsibilities

Human Resources Support (~85%)

Administrative Support

• Coordinate and schedule meetings, interviews, orientations, and internal events.
• Maintain accurate and confidential employee electronic records and HR files.
• Prepare HR reports, presentations, onboarding materials, and policy documentation.
• Process and track HR-related expenses in PeopleSoft.

Onboarding

• Prepare new hire paperwork; coordinate background checks; schedule orientation sessions.
• Facilitate new hire orientations and ensure timely completion of required documentation.

Recruitment Support

• Post job openings, schedule interviews, and track applications using electronic applicant systems.

Employee Relations Support

• Assist with employee events, communications, and basic inquiries; escalate complex matters appropriately.

Performance Management System Administration

• Set up new hire profiles and maintain user accounts for the electronic evaluation system.
• Provide employee support including login troubleshooting and password resets.

Compliance & Documentation

• Assist with compliance related to federal, state, and local employment regulations.
• Maintain FMLA documents and organizational compliance forms (e.g., policy acknowledgments, COI disclosures).

Administrative Services Support (~15%)

• Provide backup support for the 8th floor receptionist, including coverage during breaks, lunches, and absences.
• Assist with Executive Administration projects as needed.

Essential Requirements

• High school diploma or equivalent; some college coursework in HR or a related field preferred.
• Minimum three years of administrative support experience, preferably in Human Resources.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Experience with HRIS systems (PeopleSoft, Workday, ADP) is a plus.
• Strong interpersonal skills; excellent written and verbal communication.
• High attention to detail; able to work in a fast-paced, flexible environment.
• Ability to maintain confidentiality with professionalism.
• Self-starter with strong customer service orientation.

General Information

• Position Type: Full-time | Nonexempt
• Work Environment: This position operates in a hybrid work environment and requires a minimum of three (3) days per week on-site, based on operational needs.
• Schedule: Monday – Friday | 40 hrs. per week | Occasionally, extended hours may be required for special projects or when deadlines need to be met.
• Physical Requirements: Ability to sit for extended periods of time, ability to push/pull up to 20 lbs. and lift/carry up to 20 lbs.

The mission of the Harris County Auditor's Office is to be an independent and progressive organization recognized for professionalism in carrying out the County Auditor's statutory duties and responsibilities. The vision of the Harris County Auditor's Office is to create and maintain an environment of sound fiscal management and efficient financial operations at all levels of county government, while providing support to Commissioners Court, County Officials, Department Heads, and the public with the highest level of integrity and financial stewardship.

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate. Employment also contingent on passing a drug screen.