Legal Administrative Assistant

Offit Kurman, an AmLaw 200 law firm, is seeking a proactive, detail-oriented Legal Administrative Assistant to support a group of Atlanta, GA based attorneys whose practices focus on commercial litigation, business, and real estate matters. This role combines legal administrative support with strong document production, scheduling, and client service skills.

The ideal candidate excels at formatting legal documents, coordinating new client and matter openings, and keeping engagement letters, retainers, and deadlines on track. Success requires someone who anticipates needs, connects information across matters, and follows through with minimal direction.

Responsibilities

• Prepare, edit, proofread, and format correspondence, pleadings, agreements, and other legal documents under attorney supervision, ensuring accuracy, consistency, and professional presentation.

• Coordinate the client and matter intake process, including entering and updating information in Intapp, gathering required documentation, tracking approvals, and ensuring matters are opened promptly and accurately.

• Prepare and track engagement letters, follow up on signatures and retainer payments, and coordinate with attorneys and accounting to resolve outstanding items.

• Manage attorney calendars, coordinate meetings, teleconferences, court appearances, and networking events, and track deadlines and follow-up items.

• Monitor correspondence and outstanding requests, identify missing information, and connect the appropriate people and resources to keep work moving.

• Maintain organized electronic and paper files, case documents, and pleading binders in accordance with firm procedures.

• Prepare and submit court and agency filings under attorney direction, following applicable procedures and deadlines.

• Serve as a professional, responsive point of contact for clients, colleagues, courts, and other external contacts.

• Assist with attorney time entry, expense reports, credit card reconciliations, reimbursement requests, and other administrative needs.

• Collaborate with attorneys and staff, provide reception coverage as needed, and handle additional assignments while maintaining strict confidentiality.

Qualifications

• At least three years of administrative support experience in a law firm or professional services environment; experience supporting commercial litigation, business, or real estate practices preferred.

• Bachelor’s degree or equivalent experience.

• Strong Microsoft Office skills, particularly Word and Outlook, with demonstrated proficiency in legal document formatting, editing, and proofreading.

• Experience with client and matter intake, engagement letters, and retainer follow-up; familiarity with Intapp preferred.

• Proficiency with document management systems, attorney time entry software, and online research tools.

• Excellent organizational skills, sound judgment, and the ability to prioritize competing requests and stay ahead of deadlines.

• A proactive approach to problem-solving, with the ability to anticipate attorney and client needs and follow tasks through to completion.

• Strong written and verbal communication skills, including excellent grammar, spelling, and attention to detail.

• A client service mindset and the ability to build effective relationships with internal and external contacts.

• Ability to work in a typical office environment, including prolonged computer use and occasional lifting of up to 15 pounds, with or without reasonable accommodation.

Apply now for consideration. Compensation commensurate with experience.