Nursing Office Secretary

Beloit Health System is hiring for a Secretary in our Nursing Office at Beloit Memorial Hospital.

• Shift: 1st
• Schedule: 8:00a-5p
• Hours per week: 24 per week
• Benefits Status: Benefits Eligible
• Department: BMH Nursing Administration

The Nursing Office Secretary will provide support to the Nursing Supervisor and administrative nursing staff with coordinating the staff schedule, preparing the staffing compliment, preparing payroll, recording employee ill time, responding to vacation request, and general secretarial support.

The Nursing Office Secretary:

• Accurately prepares monthly staffing schedules with personnel in each department in a timely manner, adjusting as needed.
• Assist Nursing Supervisor in providing adequate staff including accurate transcription of monthly staffing into daily time schedule and calling staff to cover unexpected unit needs.
• Accurately maintains records of employee benefit time, including attendance and tardiness, provides appropriate feedback to directors.
• Demonstrates flexibility with clerical duties as assigned by leadership and supervisors.
• Maintains effective interpersonal relationships with multidisciplinary healthcare team, patients, families, and community members.
• Displays teamwork and a positive attitude.

Job Requirements:

• High School diploma or equivalent is required.
• Typing skill of 50 wpm.
• Computer knowledge of MS Office applications.
• Ability to understand a variety of communication styles with professional telephone etiquette.
• Timely completion of assigned duties with strong ability to prioritize.
• Maintain ethical conduct and patient confidentiality.
• Adhere to hospital and Department of Nursing's policies and procedures.
• Ability to walk, stand, bend, stoop, lift, reach, and sit at long intervals.
• Ability to read, write, and follow oral and written instructions.
• Ability to speak clearly and distinctly and interact positively with physicians, peers, and the public

Reporting Relationship: Nursing Supervisor, Manager, & Director.

BEHAVIOR AND ATTITUDE

The mission of Beloit Health System, Inc. is to be the leader in regional health and wellness services that delivers high quality value and satisfaction to our patients and communities we serve.

Beloit Health System requires the employee to maintain integrity as a fully engaged employee. Each employee will perform in a manner which ensures delivery of the highest quality of medical services and patient satisfaction. Respect and consideration given to the dignity of each patient, visitor, and fellow employee is a requisite of successful job performance.

The above statements are intended to describe the essential functions and related requirements of persons assigned to this job. They are not intended as an exhaustive list of all job duties, responsibilities, and requirements.