Administrative Assistant

Bethel University is a leader in Christ-centered higher education with approximately 4,700 students from 50 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life-long service to God and the world.

Join our academic community as an Administrative Assistant supporting the College of Arts & Sciences and Education. This dynamic position is perfect for a highly organized multi-tasker who loves variety, as you will manage everything from daily clerical duties and expense tracking to coordinating student event transportation with external vendors.

This role isn't merely managing schedules and paperwork; you will play a vital part in Bethel’s mission to educate and equip students in a Christ-centered community. As a core member of our staff, you serve as a minister of the gospel by fostering a highly organized, supportive, and welcoming environment where faculty can teach and students can thrive.

Bethel’s mission is to educate and equip students to lead lives of impact through transformative academics in a Christ-centered community. Bethel’s employee community plays a central role in developing our students as whole and holy persons. To carry out this mission, Bethel uses the foundation of our guiding documents, the Affirmation of Faith, Community Covenant, and Key Policies. Bethel expects all employees to actively participate in creating our Christ-centered community by agreeing with and abiding by our core beliefs in the Affirmation of Faith and supporting all other beliefs as Biblical, responsible, and thoughtful approaches while avoiding dissension and divisiveness. Employees teach and mentor students and help one another uphold our Community Covenant commitments.  As a result of these expectations, all University employees act as ministers of the gospel of Jesus Christ by actively partnering with the University to carry out its mission and foster Bethel’s Christ-centered covenant community.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Please be aware that, due to specific legal and operational considerations, we are unable to consider applicants who live in and work from the following states: AK, CA, CO, CT, Washington DC, HI, IL, IN, MA, MD, MT, NH, NJ, NY, OH, OR, PA, VT, and WA. We apologize for any inconvenience this may cause and appreciate your understanding. 

• Provides administrative clerical support for assigned managers and directors.
• Establishes proper company record retention guidelines and assure proper record filings.
• Receives and obtains approval for expense reports.
• Approves and tracks various invoices.
• Tracks and approves department and manager/director bills.
• Tracks credit cards and makes bank deposits as required.
• Enters AR cash receipts into computer.
• Acts as backup for other Administrative Assistants.

• Executes various duties assigned by specific manager/directors’ areas of work.

High School Diploma or Equivalent

Associate’s degree

1+ years of related experience.

No prior experience.

This job operates in a professional office environment. This role routinely uses standard office equipment such as desktop and/or laptop computers, photocopiers and smartphones.

The work environment involves working for a suburban, Christian university in which all employees are expected to have a demonstrated commitment and personal relationship with Jesus Christ, a commitment to the mission and values of the University, and an agreement to abide by all University policies.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. The job requires extended periods of sitting and traversing the Bethel Campus on a regular basis. Reasonable accommodations may be made to ensure people are able to perform the essential functions.

The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

Typically, days and hours of work are Monday through Friday, with the expectation to work specific schedules and hours as identified and communicated by management. Occasional evening and weekend work may be required as job duties demand. This is a 40 hour per week, 12 months per year position.