Senior Administrative Assistant

Bethel University is a leader in Christ-centered higher education with approximately 4,700 students from 50 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life-long service to God and the world.

Bethel University is seeking a Senior Administrative Assistant to serve as an operational anchor for our leadership team. In this role, you will provide premier administrative support directly to the Dean of Health Sciences and the Associate Dean of Nursing, ensuring seamless coordination, valuable communication, and excellent service across our rapidly growing healthcare programs.

Bethel’s mission is to educate and equip students to lead lives of impact through transformative academics in a Christ-centered community. Bethel’s employee community plays a central role in developing our students as whole and holy persons. To carry out this mission, Bethel uses the foundation of our guiding documents, the Affirmation of Faith, Community Covenant, and Key Policies. Bethel expects all employees to actively participate in creating our Christ-centered community by agreeing with and abiding by our core beliefs in the Affirmation of Faith and supporting all other beliefs as Biblical, responsible, and thoughtful approaches while avoiding dissension and divisiveness. Employees teach and mentor students and help one another uphold our Community Covenant commitments.  As a result of these expectations, all University employees act as ministers of the gospel of Jesus Christ by actively partnering with the University to carry out its mission and foster Bethel’s Christ-centered covenant community.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. 

• Manage complex calendars for Dean and Associate Dean, including meetings, events, and travel arrangements. 
• Serve as an additional point of contact for faculty, staff, students, and external partners, bridging communication gaps. 
• Maintain organized systems for electronic and physical files, ensuring compliance with university policies and procedures
• Draft, edit, and prepare professional correspondence, reports, presentations, and meeting materials. 
• Coordinate meetings and committee work: prepare agendas, gather background materials, record and distribute minutes, and track follow-up actions.
• Handle sensitive and confidential information with integrity and discretion. Uphold company record retention guidelines, ensuring accurate and compliant document management.
• Executes various duties assigned by the Dean or the Associate Dean.

  Budget and Finance Support - 15%

• Oversee and track departmental financial obligations, maintaining financial accuracy and accountability. Review, approve, and monitor various invoices to support efficient financial operations. Manage fee projections, tracking, and estimations.

• Assist with the planning and execution of college events, which may include meetings, donor events, and academic celebrations.
• Coordinate comprehensive on-site visits for faculty candidates.
• Coordinate logistics such as space reservations, catering, A/V setup, and communications.
• Support special projects and initiatives led by the Deans, including data collection, research, or report preparation.

• Hire, supervise, mentor, and train administrative support staff and student assistants, as assigned.
• Partner closely with the Executive Administrative Assistant to ensure consistency in administrative processes.
• Build positive working relationships with faculty, staff, and students across the university.
• Serve as a backup for other senior administrative assistants.
• Demonstrate a service-oriented mindset that reflects Bethel's Christ-centered mission and values.

• High School Diploma or Equivalent
• 3+ years of experience in an administrative support position. Experience supporting academic leaders or senior administrators, preferred.

• Able to own projects from initial concept to successful completion, balancing independent focus with seamless team collaboration.
• Ability to stay highly organized and detail-oriented in a fast-paced environment where managing competing priorities is the norm.
• Exceptional interpersonal and communication skills,
• Proficiency in Microsoft Office, Google Workspace, and travel/expense management systems.
• A high level of integrity and a proven track record of handling sensitive, confidential information securely.
• Demonstrated flexibility, professional demeanor, and service orientation.

This job operates in a professional office environment. This role routinely uses standard office equipment such as desktop and/or laptop computers, photocopiers and smartphones.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. The job requires extended periods of sitting and traversing the Bethel Campus on a regular basis. Reasonable accommodations may be made to ensure people are able to perform the essential functions.

The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

Typically, days and hours of work are Monday through Friday, with the expectation to work specific schedules and hours as identified and communicated by management. Occasional evening and weekend work may be required as job duties demand. This is a 40 hour per week, 12 months per year position.