Front of House / Administrative Assistant (m/f/d)

Be part of Boeing’s Berlin office and help create a warm, welcoming, and service-oriented environment for visitors, colleagues, and business partners. We are looking for a friendly, organized and proactive Front of House / Administrative Assistant to ensure the Front of House and office operate smoothly and professionally.

This is a full-time, 100% on-site role that combines front desk service, office coordination, and administrative support in a global company environment.

• Be the face of Boeing in Berlin by welcoming guests and supporting day-to-day operations.
• Work in a collaborative, international environment where English is the primary working language, with German required for local communication and guest support.
• Gain exposure to cross-functional teams and a variety of operational activities in a role with hands-on responsibility.
• Clear, structured responsibilities with opportunity to expand your skillset and take on project work.

• →Manage the lobby and other common areas to ensure they are maintained to a high professional standard.
• →Support the coordination of visits, meetings, conferences, and guest events.
• →Provide reception and guest management services, including answering calls and booking conference rooms.
• →Handle incoming and outgoing mail.
• →Coordinate with vendors for events and office maintenance.
• →Collect, organize, and maintain data for processing and electronic information systems.
• →Order and manage office supplies, including stationery and kitchen items.
• →Support financial administration tasks, including invoice management, and respond to queries from the Finance Department in Amsterdam.
• →Identify and report safety hazards and support employee onboarding and offboarding processes.
• →Collaborate effectively with a wider international team across multiple countries, supporting smooth communication and coordination.
• →Provide basic support with a variety of systems and tools, and coordinate with IT support as needed.
• →Perform additional administrative tasks as required.

• Excellent written and verbal communication skills in German and English.
• Strong Microsoft Office skills, including Word, Excel, PowerPoint, and SharePoint.
• Professional presence and a strong customer-service mindset.
• Ability to work independently as well as collaboratively across cross-functional teams.
• Strong organization and time-management skills, with the ability to prioritize under pressure.
• Attention to detail, a positive attitude, and a strong team-player mentality.
• Flexibility and responsiveness to urgent operational needs.
• Comfortable using multiple systems and tools, with the ability to support basic IT-related queries or coordinate with IT support where needed.

• Formal training or qualification in administration, secretarial studies or equivalent (e.g., Abitur, Fachabitur, commercial apprenticeship).
• Experience in hospitality, travel, facility services or a multinational corporate setting.

• Location: Berlin — full time, 100% office-based.
• A navy-blue corporate uniform will be provided; a dress code applies for Front of House staff.
• Candidates must live in the Berlin area or be willing to relocate at their own expense. Relocation assistance is not provided.
• Boeing will not sponsor applicants for employment visas. Candidates must already have legal authorization to work in Germany.

• Please submit your CV and a brief cover letter outlining your relevant experience and availability.
• Include your current work authorization status and confirm whether you are based in the Berlin area or willing to relocate at your own expense.

• Successful candidates for this job must satisfy the Company's Conflict of Interest (COI) assessment process.

Join Boeing in Berlin and help shape a welcoming and professional environment for our employees and visitors. We look forward to hearing from you.