Executive Assistant

Canada·CalgaryOn-sitemid

Executive AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

Executive & Calendar Support• Manage complex, high-volume calendars, email, and correspondence with discretion and accuracy• Coordinate meetings, events, and travel end-to-end — including agendas,

Technical Tools

Executive AssistantAdministration & Office Support

What We Offer

~2 min read

At ATCO, you’re part of a trusted community that values accountability, collaboration, and doing meaningful work that matters. Our purpose, creating prosperity and opportunity for generations to come, guides the decisions made at the highest levels of the organization and the work you’ll help enable.

You’ll also find an environment that invests in your growth, values sound judgment, and encourages continuous improvement in how work gets done. Together, we uphold a standard of excellence, challenge the status quo, and contribute to outcomes that extend far beyond the executive office, supporting our people, our customers, and the communities we serve.

•    A culture based on caring, integrity, agility, collaboration, and striving for excellence
•    Competitive compensation
•    Flex benefits
•    Tuition assistance program
•    Training and mentorship programs
•    Charitable donation matching

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

ATCO delivers inspired solutions for a better world. We are a diversified global corporation with investments in the essential services of Structures & Logistics, Utilities, Energy Infrastructure, Retail Energy, Transportation and Commercial Real Estate. Learn more about how we build communities, energize industries and deliver customer-focused solutions like no other company in the world at www.atco.com. ATCO is proud to be an equal opportunity employer. Visit our website for more information.

In the spirit of reconciliation, we acknowledge the traditional territories and homelands on which many of our ATCO operations and facilities are located. We honour and respect the diverse history, languages, ceremonies, and culture of the Indigenous Peoples who call these areas home.

About the Role

~1 min read

You’ll work at the intersection of strategy and operations, supporting leaders who are shaping the direction of the organization. If you thrive in a fast-paced, high-trust environment and take pride in doing exceptional work behind the scenes, this role is built for you.
Join a key role within ATCO’s leadership team, supporting meaningful work across the organization. As Executive Assistant in the C-Suite office, you’ll help enable executive operations, navigating diverse challenges, coordinating priorities, and supporting the daily rhythm of a senior leader.
•    Be a trusted partner: Anticipate needs, solve problems, and build strong working relationships across the business
•    Lead with autonomy: Take charge of complex projects, streamline workflows, and make confident decisions that keep the executive office running smoothly
•    Thrive in variety: Each day brings new opportunities to learn, connect, and contribute—whether you’re coordinating meetings, crafting board communications, or building relationships across the organization
•    Grow your influence: Your proactive approach and practical solutions will support ATCO’s reputation, while helping you build your skills in a supportive, growth-focused environment

Responsibilities

~1 min read

Executive & Calendar Support
• Manage complex, high-volume calendars, email, and correspondence with discretion and accuracy
• Coordinate meetings, events, and travel end-to-end — including agendas, materials, itineraries, and follow-up actions

Communications & Document Management
•    Draft, proofread, and produce polished correspondence, itineraries, and executive briefings
•    Maintain accurate document management practices and ensure version control across key materials
•    Handle all confidential information with the highest level of integrity and discretion

Operations & Projects
•    Support day-to-day business operations and internal communications
•    Process invoices, expense reports, and assist with budget tracking
•    Research, compile, and synthesize information to inform executive decision-making
•    Contribute to special projects, conferences, and corporate events from planning through execution

Stakeholder Relations
• Build and sustain strong relationships with internal teams and external stakeholders
• Represent the Executive Office with professionalism in every interaction

•    Post-secondary education in Business Administration or related field preferred; equivalent experience considered
•    7+ years of progressively responsible administrative experience, including 3+ years supporting senior or executive leadership.
•    Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), SharePoint, and Adobe Acrobat
•    Sound critical thinking and problem-solving skills with a solutions-oriented approach
•    Demonstrated ability to work independently, anticipate needs, and exercise good judgment
•    High level of professionalism and integrity when handling sensitive and confidential matters
•    Exceptional organizational and time management skills with the ability to manage competing priorities
•    Strong written and verbal communication skills and a meticulous eye for detail
•    Exceptional interpersonal skills; able to collaborate and build relationships across all levels
•    Willingness to travel and work extra hours as needed
•    A valid class 5 driver’s license