Office Administrator

We’re looking for an Office Administrator to join our team in Toronto. This role is on-site five days per week and plays a key part in creating a welcoming, well-organized, and high-performing office environment for employees, clients, and visitors. You’ll support front-of-house operations alongside facilities, events, and day-to-day office administration,

• →Act as the first point of contact for the Toronto office, providing professional and welcoming experience for employees, visitors, and clients.
• →Manage front desk operations including visitor registration, calls, inbox monitoring, access card issuance and deactivation in line with HR and IT processes.
• →Coordinate office facilities and maintenance activities, working closely with building management, security teams, and external vendors.
• →Manage the expenses and purchasing of kitchen supplies, snacks, beverages, and general office supplies
• →Oversee daily office readiness including kitchen, meeting rooms, and shared spaces, ensuring alignment with Capco standards and health and safety requirements.
• →Support internal meetings and office events, including room setup, catering coordination, AV readiness, and logistics for deliveries and breakdowns.

• 1-3 years’ experience in office coordination, facilities, or workplace operations within a professional services or corporate environment (e.g. Banking, Finance, Law Firm, Consulting, Accounting, etc.).
• Strong organizational skills with the ability to manage multiple tasks in a fast-paced, service-focused setting.
• Present a consistently professional, articulate, polished presence appropriate for a client-facing office setting.
• Excellent communication and interpersonal skills, with confidence engaging internal teams and external partners.
• High attention to detail and approach to problem-solving and office needs.
• Proficiency in Microsoft Office, including Outlook, Teams, Excel, and Word.

• Experience supporting office events, training sessions, or employee engagement initiatives.
• Familiarity with corporate credit card use, invoice checking, or basic financial administration.
• Health and safety knowledge and/or certification

We’re committed to making our recruitment process accessible and straightforward for everyone. If you need any adjustments at any stage, just let us know – we’ll be happy to help. We value each person’s unique perspective and contribution. At Capco, we believe that being yourself is your greatest strength. Our #BeYourselfAtWork culture encourages individuality and collaboration – a mindset that shapes how we work with clients and each other every day.

At Capco, we use artificial intelligence (AI) tools to support and enhance several parts of talent acquisition. This includes using AI-enabled features within LinkedIn to help source potential candidates, speeding up routine recruitment communications such as emails and creating compelling and brand-aligned job postings that accurately reflect role requirements, and AI-scheduling applications to improve the efficiency of interview coordination.

AI is used as a support tool only. All hiring decisions are made by talent acquisition and hiring teams.

We are currently hiring for this role due to an existing or newly created vacancy within our organization. This position is open as part of our ongoing business needs, and we are actively reviewing applications to fill this role with a qualified candidate who can make an immediate impact.