Administrative Assistant to the Manager, Logistics

This opportunity offers the chance to support the day-to-day operations of Peel Regional Paramedic Services' Logistics team. Working closely with leadership and staff, you'll play a key role in coordinating meetings, managing communications, maintaining records, and supporting projects that help ensure the efficient delivery of services to the community. If you're detail-oriented, proactive, and enjoy providing high-quality administrative assistance, we'd love to hear from you.

• Coordinate meetings, training sessions, and related logistics.
• Prepare and distribute agendas and meeting materials.
• Record meeting minutes and track follow-up actions.
• Manage calendars for designated management staff.
• Monitor and manage the section's general mailbox.
• Prepare, format, and proofread correspondence, reports, presentations, and other documents.
• Receive, review, and distribute incoming correspondence, mail, and documentation.
• Obtain required approvals and route correspondence appropriately.

• Maintain confidential files, records, and information.
• Provide data entry support for various databases and tracking systems.
• Assist with gathering information and documentation from internal and external sources.
• Ensure records are accurate, complete, and up to date.

• Coordinate business expense claims.
• Provide administrative support for financial processes and documentation.
• Assist with research, data collection, communication activities, and project implementation.
• Support the coordination and communication of project findings.
• Identify opportunities to improve administrative processes and workflows.

• Respond to telephone, email, and in-person inquiries.
• Provide exceptional customer service to internal and external contacts.
• Liaise with colleagues, vendors, and community partners.
• Provide back-up administrative support to Division Senior Management, as required.
• Maintain office supply inventory and coordinate replenishment as required.
• Demonstrate a commitment to diversity, equity, inclusion, and belonging through inclusive practices and continuous learning.

• Graduation from a recognized Administrative Assistant post-secondary program.
• Minimum two (2) years of administrative support experience.
• An equivalent combination of education and experience may be considered.
• Experience supporting a logistics, operations, emergency services, or public sector environment is considered an asset. 

• Excellent organizational, time management, and multitasking skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience using Visio is considered an asset.
• Exceptional attention to detail and accuracy.
• Demonstrated ability to manage competing priorities and changing deadlines.
• Strong interpersonal skills with the ability to build effective working relationships.
• Self-motivated with the ability to take initiative and identify opportunities for improvement.
• Ability to exercise sound judgment, tact, discretion, and confidentiality when handling sensitive information.

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Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon.  Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses.

We’re working to create a community that is safe, inclusive, and accessible.  A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support. 

Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca 

Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.