Administrative Assistant (to Principal)

United States·QueensFull-timelead

Administrative AssistantAdministration & Office Support

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Quick Summary

Overview

Who We Are Since its founding in 2010, Challenge Preparatory Charter School (Challenge Prep) has provided students and families with a successful academic program in Far Rockaway, Queens.

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Who We Are

Since its founding in 2010, Challenge Preparatory Charter School (Challenge Prep) has provided students and families with a successful academic program in Far Rockaway, Queens. We currently serve over 1200 scholars from Kindergarten to 12th grade across 3 sites. Our school’s mission is to prepare students from the greater Far Rockaway community to excel academically, to demonstrate mastery of the NY State Learning Standards, and to achieve their career aspirations. Challenge cultivates and supports the intellectual, aesthetic, social, emotional, and ethical development of its students and prepares them to be responsible 21st century citizens. To accomplish its mission, Challenge offers a rigorous instructional program in a safe, supportive, technology-infused and data-enriched and social-emotional learning sequence, authentic field experiences, career counseling, and college coursework. It is understood that we are one organization with multiple sites, and it is expected that all members of the team collaborate to support all of our scholars.

The Administrative Assistant will have a broad set of responsibilities that range from supporting the Principal directly, to supporting the day-to-day operations of the larger School Leadership & Operations team. This position reports to the Principal.

The staff of Challenge Preparatory School is committed to teaching scholars the values of scholarship, respect, honesty, courage, and balance in a collaborative technology-infused, inclusive family-like environment. It is the responsibility of the Administrative Assistant to

Manage the Principal’s calendar, including scheduling and coordinating meetings and school visits with school leaders, parents, and Network office leadership

Liaise between the Principal and other staff within the organization, including high-level leadership

Identify prepare, and compile necessary materials to ensure the Principal has the appropriate information for meetings, reports, presentations, and special projects

Format and proofread scholar-facing and leader-facing materials

Scheduling of classroom teachers when members of the instructional team are absent

Overseeing any external providers and their programs within grade span

Own and improve existing processes that support the School Leadership team

Support the Principal with various ad-hoc projects and other administrative duties as needed

Other duties as assigned by principal

We will consider candidates who can demonstrate:

Commitment to and alignment with CPCS mission, vision, program goals and curriculum

Experience building interpersonal relationships with diverse audiences

Possess a high degree of professionalism, tact, and integrity, as well as a profound respect for the confidentiality of the documents and communications involving the organization

Strong organizational, problem-solving, and data-gathering skills and are able to handle multiple shifting priorities

Meticulous in your attention to detail and accuracy in matters of proofreading, document processing, and relaying messages

Work both independently and as part of a team, exercising a strong work ethic and dedication to completing work on a timely basis

Flexible, resourceful, adaptable to changing needs and demands, and willing to work longer hours as circumstances require.

3+ years of administrative coordination experience in a dynamic environment

Excellent communicator, both written and verbal

Experience using Google Suite

Bachelor's Degree