HR Assistant / Receptionist

At CMCS (Cardinal McCloskey Community Services), our mission is to protect, empower, and promote independence for at-risk children and families and those with developmental disabilities through quality community-based services.  

• Serve as the primary point of contact for guests, employees, and vendors, ensuring a welcoming and professional environment.
• Manage incoming phone calls, screen inquiries, and route callers to appropriate staff members.
• Maintain the reception area, conference rooms, and visitor logs to ensure organization and security.
• Handle incoming and outgoing mail, packages, and deliveries.
• Assist with scheduling meetings, reserving conference rooms, and coordinating office logistics.

• Provide administrative support to the HR team including filing, document preparation, scanning, and data entry.
• Assist with maintaining files, ensuring accuracy, confidentiality, and compliance with organizational policies.
• Support onboarding activities by preparing new‑hire packets, collecting required forms, and assisting with orientation logistics.
• Assist in communicating with candidates and coordinating the interview process.
• Support HR events and initiatives such as employee recognition programs, training sessions, and wellness activities.
• Assist with special projects and other administrative tasks at the direction of HR leadership.

• Previous experience in reception, administrative support, or HR preferred.
• Strong verbal and written communication skills.
• Ability to manage sensitive information with discretion and professionalism.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent customer service, organizational skills, and attention to detail.
• Ability to multitask in a fast‑paced environment.