🥥Executive Assistant - Job Code: 1793222871018

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

- Pro-level experience; proactive, persistent follow-up; strong communication and language skills; willingness to learn the defense industry; and comfort working in a fast-growing team.

- Familiarity with Monday.com and Sales Force

- Manage the sales and information inboxes; track follow-ups so they do not fall through the cracks.

- Complete purchase orders and client-specific vendor forms using existing company information and templates.

- Enter and organize data, maintain Monday.com dashboards, and process documents.

- Organize information for finance and accounting, and support internal communications.

- Potentially join calls as a silent listener to take notes. Client-facing sales work remains with the sales team.

- Veteran EA experience and the ability to coach the team

- US-accented English is preferred, not required.

- Primary: Monday.com, Slack, Salesforce

- File management: Google Drive, Dropbox

- Microsoft Suite (Outlook, Teams)

- Video: Zoom, Google Meet, Microsoft Teams

- Supplier portals: FedEx, DHL, L3Harris, Northrop Grumman electronic forms

- Other: GoDaddy, shipping platforms, WhatsApp, Signal

- AI use encouraged but output must not read as AI-generated