Executive Assistant to CEO

Description

Chicago, IL · In-office

Impact Genome

This isn’t a typical 9-to-5 EA job. You’ll be the force multiplier behind a founder who is changing how the world funds social change. Jason Saul, our founder and CEO, is one of the nation’s leading experts on measuring social impact. He leads two companies, Impact Genome and Mission Measurement, sits across the table from federal agencies, Fortune 500 leaders, and major foundations, and is a published author and sought-after speaker. He moves fast. We need someone who moves faster.

 What you’ll own:

• →  The CEO’s Inbox. Triage, prioritize, and respond on his behalf, so only what truly needs him reaches him.
• →His Calendar and His Time. Be the gatekeeper across both companies. Lock in meetings with clients, government partners, funders, and investors, and decide what gets delegated or gets a polite no, so every hour goes to his highest-impact work.
• →His Voice in Writing. Draft correspondence for federal officials, corporate executives, funders, and partners that sounds like him at his best, with zero errors.
• →Meeting Readiness. Send the CEO into every key meeting prepared: who he’s meeting, the context, open items, and the goal. Then capture the decisions and chase every commitment to done.
• →Answers, Fast. Research, synthesize, and build quick analyses, trackers, and presentations on short notice.
• →His Open Threads. Keep him connected with the right people at the right time, keep priorities top of mind, and represent him with sound judgment and discretion.
• →Travel, Events, and Logistics. Book travel, run speaking engagements and events end-to-end, and handle documents, e-signatures, purchases, and expenses.
• →The System. Build and keep improving the workflows, templates, and trackers that keep everything organized, using AI and automation wherever they save time.

What you bring:

• Minimum 5+ years of experience supporting a high-velocity CEO, founder, or senior executive
• A Systems Builder. You don’t just keep lists; you build the structure that keeps everything moving. The CEO’s needs change daily, and three things can be “highest priority” at once. That doesn’t rattle you; you adapt, find a way, and keep moving.
• Fast and Flawless. You move at startup speed without making mistakes. Your attention to detail borders on obsessive, and that’s exactly why we want you.
• A Writer Who Catches Everything. Typos don’t get past you. You can write as someone else to a federal official or a Fortune 500 executive, and it lands clear, concise, and sharp.
• AI Fluent and Tech Savvy. Technology is second nature. You use AI and efficiency tools every day, test new ones when there’s a gap, and when you spot repetitive work, your first instinct is to automate it.
• Driven to Build. You take ownership, move without being pushed, and get genuinely excited about helping a founder grow an organization.
• Experience in a startup, high-growth company, or consulting environment
• Advanced Microsoft 365 skills and daily fluency with AI tools (we use Claude)
• Poise and discretion with senior leaders and confidential information
• Ambition, relentlessness, commitment
• Bachelor’s degree preferred, not required
• Excited to live our core values: we are a team of individuals who are Passionate about Social Impact, are Rigorous, Relatable, Agile, have a Commercial Mindset, and who Challenge Convention
• COVER LETTER REQUIRED: Why are you the right fit for this role?

Fair warning: this job isn’t for everyone. There are always multiple balls in the air, the CEO’s day doesn’t always end at 5, and the bar for detail is high on every email, invite, and brief. If you want a predictable routine or step-by-step instructions, you won’t find it here. 

If you read this and thought, “finally, a job built for how I work,” we want to hear from you. A cover letter is required: tell us why you’re the right fit, and consider it your first writing sample. 

Bring your energy, your systems, and your standards. We’ll bring the mission. 

Visa sponsorship is not available for this position. Candidates must be legally authorized for employment in the United States.

Impact Genome is an equal opportunity employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local law.