Administrative Assistant

La-Slidell-mid

Administrative AssistantAdministration & Office Support

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Quick Summary

Requirements Summary

Support the successful onboarding of new team members. This involves preparing orientation packets, coordinating schedules for training sessions,

Technical Tools

Administrative AssistantAdministration & Office Support

Benefits:

Paid time off
Training & development
401(k) matching
Flexible schedule

Administrative Assistant (Part-Time) for Non-Medical Homecare Agency in Slidell

Hours: Approximately 25- 30 hours per week Mon.-Thurs. 9 am- 3 pm and Fri. 9am-2pm, offering flexibility to support work-life balance while ensuring key administrative functions are consistently covered. Additional Hours maybe added as needed.

Job Duties:

Conduct Interviews with Prospective Candidates: Play a crucial role in the talent acquisition process by conducting initial screenings and interviews. This includes preparing interview materials, communicating with candidates, evaluating qualifications, and providing feedback to hiring managers to ensure a streamlined and effective recruitment experience.
Assist with New Employee Orientation Processes: Support the successful onboarding of new team members. This involves preparing orientation packets, coordinating schedules for training sessions, ensuring new hires have necessary resources and access, and serving as a welcoming point of contact to facilitate their smooth integration into the organization.
Manage and Organize Physical and Digital Filing Systems: Maintain highly organized and accessible filing systems, both physical and digital. This encompasses meticulous categorization, archiving, retrieval of documents, and ensuring data integrity and confidentiality in accordance with company policies and regulatory requirements. Proficiency in document management software and attention to detail are paramount
Provide Backup Support to Other Office Staff: Tasks may include billing assistance, organization, office and supply maintenance
Provide Support with Client/Caregiver Schedules. Assist with the primary scheduler to ensure all client shifts are properly staffed.
Send Out Birthday Cards and Bereavement Cards to Caregivers and Families: Take initiative in fostering strong relationships and showing empathy by managing the timely sending of birthday cards to caregivers and families, as well as bereavement cards during times of loss. This includes maintaining an updated contact list with relevant dates, selecting appropriate cards, personalizing messages, and ensuring prompt delivery to acknowledge significant life events and offer support.
Assist with Client Intakes: Play a supportive role in the client intake process by assisting with the initial steps of bringing new clients into the organization. This may involve gathering essential information, preparing initial paperwork, scheduling introductory meetings, and ensuring a smooth and welcoming experience for new clients and their families.
Answer Office Phones: Phone calls must be answered promptly and handled or transfered to the appropriate staff member.

Assist with After-Hours Calls for Additional Compensation: Offer the opportunity to provide support for incoming calls outside of regular business hours. This may include responding to urgent inquiries, relaying important messages, or directing callers to appropriate resources, with additional compensation provided for this extended coverage, offering flexibility and earning potential.