Office Coordinator/Manager

United States·Parkvillemid

Office CoordinatorAdministration & Office Support

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About UsConcord isn't your typical consulting firm. Our mission is to create a difference for our clients with data, analytics, and AI.

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Office CoordinatorAdministration & Office Support

~1 min read

Greet and assist employees, visitors, and callers; be the first friendly face (or voice) people encounter.
Handle office opening and closing procedures, while maintaining building security protocols.
Keep supplies stocked, including office materials, pantry, and beverage, through online orders and occasional store runs.
Keep shared spaces tidy and functional: reception, break rooms, kitchen, and conference rooms.
Coordinate logistics for team lunches, meetings, and vendor deliveries — including setup and cleanup.
Help plan and execute team events and office activities that bring people together.
Manage relationships with building vendors and maintenance contractors, from scheduling through project wrap-up.
Handle incoming mail, packages, and post office coordination.
Drive office operational planning and documentation — conference room bookings, shared desk scheduling, training coordination, etc. — and support the facilities budget.
Pitch in on data entry, ad hoc projects, and general operations support as needed.

Prior experience in office administration, coordination, or a similar role — candidates with less experience but a strong track record of initiative are encouraged to apply.
Self-starter who takes initiative and follows through without needing to be closely managed.
Ability to thrive in a dynamic environment where priorities shift and no two days look the same.
Strong organizational and communication skills; professional and personable with both internal teams and external vendors.
Reliable and detail-oriented — consistently follows through on commitments.
Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, MS Forms).
Comfortable with general technology and audio/visual setup; if a tool is unfamiliar, demonstrates the initiative to learn it independently.