Executive Assistant & Office Manager

EA support specifically to the Partner and the President & CGO at CourtAvenue, both located in San Diego

Manage and sort complex executive calendars including cross-timezone scheduling and conflict resolution

Support expense reporting and timesheet management with total accuracy, including tracking down and uploading receipts

Coordinate end-to-end travel including flights, hotels, ground transportation, and international travel for a leadership team that is always on the move

Plan and execute client and growth events: venues, vendors, budgets, on-brand materials, and on-site support

In tandem with our account and marketing teams, support administrative logistics for client (and prospective client) events and initiatives

Support West Coast client swag as needed; ordering, inventory and vendor management

Serve as building/property liaison for the San Diego office: access badges, signage, insurance certs, and special employee requests

Coordinate parking and building access across multiple facilities, working directly with property management

Set up conference rooms and audiovisual equipment for leadership and all-team meetings; troubleshoot meeting technology as needed

Support employee onboarding and offboarding logistics, including desk setup and equipment coordination

Maintain office-wide communications: building notices, shared calendars, and amenity requests

Order supplies, snacks, and manage equipment for the San Diego office, ensuring the space is consistently stocked and client-ready

Manage mail, shipping logistics, and the office storage unit

Coordinate logistics for employee engagement events such as happy hours, potlucks, and team lunches

Support general ad hoc research and special projects, working proactively to stay ahead of upcoming needs

5-10+ years of total administrative experience, including at least 1 year supporting C-suite or Agency leadership

Agency or professional-services background strongly preferred

2+ years of in-office administrative or office-management experience

Absolute professionalism and discretion when handling sensitive information

Excellent written, verbal, and interpersonal communication skills

Willingness to be flexible, and manage ever-changing priorities

Proficiency in Google Workspace, Slack, and Zoom a plus

AI Mindset preferred: demonstrating a high level of comfort testing and integrating generative AI tools to automate repetitive tasks, draft communications, and streamline office workflows to increase overall output

High school degree required; additional certifications in project management or office administration are a plus