DCJ Secretary 2

Introduction

\r\n\r\n\r\n\r\nIntroduction:\r\nThe State of Connecticut, Division of Criminal Justice (DCJ) is responsible for the investigation and prosecution of all criminal matters in the State of Connecticut. It is an independent agency of the executive branch of state government, established under the Constitution of the State of Connecticut. The Division is composed of the Office of the Chief State's Attorney, located in Rocky Hill, Connecticut, and the Offices of the State's Attorneys for each of the thirteen Judicial Districts in the State of Connecticut.�\r\n\r\n\r\nAbout this Position:\r\nWe have an opportunity for a DCJ Secretary 2 for the Derby GA 05, located at 106 Elizabet Street, Derby, CT.� This position# is 5005.\r\n\r\n\r\n\r\n\r\nPosition Highlights:\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n Schedule:� Monday - Friday, based on a 37.5 hour work week\r\n Core hours:� 8:30am - 5:00pm\r\n The incumbent will be required to complete a background check prior to the start date\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\nWhat We Can Offer You:\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n Explore our comprehensive State Employee Benefits Overview to see what we offer\r\n Enjoy endless opportunities for professional growth and development�\r\n Embrace a healthy work/life balance tailored to all employees\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\nAbout Us:\r\n\r\nThe Division of Criminal Justice (Division) and its employees are committed to the fair and equal administration of justice in Connecticut. To this end, the Division acknowledges its duty to investigate and prosecute matters within its jurisdiction diligently, ethically and impartially, honoring its constitutional and common law foundations. By ensuring that the criminal laws of the State of Connecticut are enforced fairly and constitutionally, the Division honors the rule of law upon which our nation is founded.� Accomplishing this mission depends upon skill, creativity, and constructive interaction of all Division employees with the law enforcement community and advocacy in the highest traditions of the Office of State's Attorney, the first public prosecutor in America.\r\n\r\n

Selection Plan

FOR ASSISTANCE IN APPLYING:�\r\nCheck out our�Applicant Tips on How to Apply! Need more resources?� Visit our�Applicant Toolkit�for additional support throughout the recruitment process.�\r\nBEFORE YOU APPLY:�\r\n\r\n In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.� You must specify your qualifications on your application.\r\n Meet Minimum Qualifications:�Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. �\r\n Educational Credits:�List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.�\r\n Resume Policy:�Per�Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.�\r\n Artificial Intelligence (AI) Policy:� Refer to General Letter No. 195 - Candidate Use of Artificial Intelligence in the Vacancy Filling Process.�\r\n Preferred Shift/Location:�Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.�\r\n Timely Submission:�All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. �Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing�dcj.hr@ct.gov.�\r\n Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.�\r\n\r\n\r\n Note: The�only way�to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.\r\n\r\nAFTER YOU APPLY:�\r\n\r\n Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your�Personal Status Board�regularly.\r\n For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”\r\n Referral Questions:�This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).� �\r\n\r\n\r\n Prepare For An Interview:�Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful�Interview Preparation Guide�to make the best impression!�\r\n Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.��\r\n The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.��\r\n Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at�www.ct.gov/ethics.\r\n\r\n\r\n This employer may participate in E‑Verify and will provide the federal government with your Form I‑9 information to confirm work authorization.\r\n\r\nQUESTIONS? WE’RE HERE TO HELP:�\r\nDue to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Susan Soares at�dcj.hr@ct.gov.�\r\nJoin the State of Connecticut and take your next career step with confidence!\r\n

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Division of Criminal Justice this class is accountable for performing a full range of secretarial support functions requiring independent judgment and an understanding of organizational policies and procedures.\r\n

EXAMPLES OF DUTIES

Incumbents perform a variety of secretarial duties as illustrated in the following areas:\r\n\r\n\r\nTYPING:\r\n\r\n\r\n Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, briefs, motions, drafts, etc. from rough draft, transcription, dictated notes, etc.;�\r\n Proofreads for content;�\r\n Edits using knowledge of grammar, punctuation and spelling.\r\n\r\n\r\nFILING:\r\n\r\n\r\n Designs office filing systems;�\r\n Organizes and maintains files;�\r\n Maintains, updates and reviews documentation as required;�\r\n Logs documents and maintains dockets.\r\n\r\n\r\nCORRESPONDENCE:\r\n\r\n\r\n Composes letters/memoranda, etc. for own or supervisor's signature.\r\n\r\n\r\nREPORT WRITING:\r\n\r\n\r\n Compiles information from a variety of sources and prepares narrative or statistical reports (e.g., number of cases tried, number of warrants, number of attending officers, etc.).\r\n\r\n\r\nINTERPERSONAL:\r\n\r\n\r\n Greets and directs visitors;�\r\n Screens calls, visitors and mail;�\r\n Responds to requests for information on policies, rules and regulations, programs, and procedures;�\r\n Interprets general policies and procedures in response to inquiries;�\r\n Coordinates with others both within and outside of the Division on a variety of non-routine matters;�\r\n May conduct pre-screening interviews with clients, potential clients, petitioners or complaining witnesses;�\r\n May make initial recommendation to supervisor regarding referral to public or private agencies.\r\n\r\n\r\nPROCESSING:\r\n\r\n\r\n Receives and reviews various reports and forms for accuracy and completeness;�\r\n Processes reports and forms;�\r\n May prepare and process fiscal and personnel documents.\r\n\r\n\r\nPERSONAL SECRETARY:\r\n\r\n\r\n Arranges and coordinates meetings and conferences;�\r\n Schedules appointments;�\r\n Processes confidential matters;�\r\n Takes notes using shorthand, speed writing or computer transcription;�\r\n Takes and transcribes dictation;�\r\n Prepares expense accounts;�\r\n Makes travel arrangements.\r\n May attend meetings and take and transcribe verbatim all comments and motions and prepare an index for the official proceedings of the body served.�\r\n\r\n\r\nOFFICE MANAGEMENT:\r\n\r\n\r\n Maintains an inventory of supplies and equipment;�\r\n Orders supplies when necessary;�\r\n Completes, processes and maintains paperwork for purchasing (i.e., orders, requisitions, invoices, etc.);�\r\n Maintains time and attendance records;�\r\n Assists in preparing and monitoring office budget (e.g., compiles figures, reviews statistical reports, verifies expense items);�\r\n May delegate clerical work to staff and review work for accuracy, completeness, timeliness and conformance to standards;�\r\n May perform clerical, accounting or bookkeeping duties, including petty cash;�\r\n Performs related duties as required.\r\n\r\n\r\n

KNOWLEDGE, SKILL AND ABILITY

\r\n\r\n\r\n Considerable knowledge of�\r\n \r\n office systems and procedures;�\r\n proper grammar, punctuation and spelling;�\r\n \r\n Knowledge of�\r\n \r\n business communications;�\r\n the Division's policies and procedures;�\r\n business math;�\r\n \r\n Skills\r\n \r\n interpersonal skills;\r\n oral and written communication skills;�\r\n \r\n Ability to�\r\n \r\n schedule and prioritize office workflow;�\r\n operate office equipment which may include computers, tablets, and other electronic equipment;�\r\n take notes (shorthand, speed writing, or other method acceptable to the supervisor) at 80 wpm;�\r\n type at a net speed of 50 wpm.\r\n \r\n\r\n\r\n\r\n

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Three (3) years of experience in office support or secretarial work at the level of a DCJ Clerk.\r\n

PREFERRED QUALIFICATIONS

Candidates who demonstrate the following will be given preference:\r\n\r\n\r\n Strong organizational skills\r\n Strong keyboarding and data entry skills\r\n Excellent interpersonal communication skills\r\n Professional demeanor, even when confronted with calls or visits from frustrated individuals\r\n Experience working as a team player in a fast-paced environment, with limited errors\r\n Experience with office technology, specifically Word, Excel, and PowerPoint; and willingness to learn new systems and software\r\n Customer service experience\r\n Prior experience working in a courthouse or for a law enforcement agency\r\n\r\n\r\n

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER\r\nThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.\r\n

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.\r\n