Senior Administrative Assistant

Job Title

Job Description

• Prepare cost estimation, endorse and ensure timely submission to the Superintending Officer for approval

• Prepare financial projection and carry out budgetary and expenditure control of Contractor’s works

• Prepare IFM monthly payment claims and final account for Facilities Management and Maintenance Term

• Evaluate and carry out joint measurement with Contractors on their claims for Works Orders (including Bills of Items of works) and endorse that they are prepared and computed correctly in accordance with the Maintenance Term Contracts and Contract Price/contract rates

• Prepare and compile all payment claims (including Payment Certificate (COP)) to Contractors and endorse that they are prepared and computed correctly in accordance with the Maintenance Term Contracts and Contract Price/contract rates

• Check, certify and confirm Contractors’ invoices to ensure that the invoices tally with the COP and/or Works Orders, where applicable

• Compile all payment claims, interim certificates, work orders (including Bills of Items of works) and invoices and ensure timely submission to the Superintending Officer for payment

• Collate all-star rates and quotation rates, analyze and review them to feed forward for future procurement

• While your Job Description is defined as above, you may be required to perform any related duties as required and directed.

• You shall be required to take accountability and ownership of Workplace Safety & Health (WSH) standards and outcomes in building up a Safety Culture.

• Diploma from recognised tertiary establishment.

• Strong organizational and coordination skills with attention to detail.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook)

• Good written and verbal communication skills.

• Prior experience in administrative roles is preferred.

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