Office Manager

As Office Manager, you will run the day-to-day operations of the office. You’ll be responsible for the admin, facilities, supplier relationships and people logistics that keep the team working smoothly, and you’ll be the main link between staff and senior leadership on anything office-related.

• Oversee day-to-day office operations and keep workflows running smoothly
• Manage inbound phone calls, mail and email, and incoming and outgoing deliveries
• Maintain digital and physical filing systems and keep records organized
• Coordinate schedules, meetings and conference room bookings

• Manage vendor and contractor relationships, including cleaners, maintenance, meeting room IT support, waste management and pest control
• Coordinate company merchandise for new starters and ongoing replenishment
• Coordinate repairs, maintenance requests and equipment servicing
• Oversee workspace layout, desk assignments and moves
• Order and track office supplies, equipment and kitchen/break room stock
• Ensure health and safety compliance, including fire drills, first aid supplies and emergency procedures

• Onboard new hires: workstations, accounts, keys and badges
• Handle offboarding tasks, including equipment returns and revoking access
• Support onboarding admin, including payroll inputs, expenses, and benefits administration
• Maintain employee records and support HR with policy rollout
• Help plan team and customer events and celebrations
• Manage team food orders and pantry replenishment

• Process invoices and purchase orders
• Monitor the office budget and flag overspend
• Negotiate with suppliers to reduce costs
• Reconcile accounts or support the accounting team with documentation

• Coordinate with IT on hardware, software licenses, and access issues
• Maintain office software tools and subscriptions
• Help implement and improve internal processes and systems

• Act as the point of contact between staff and senior leadership
• Develop and document office policies and procedures

• Book travel, accommodation and itineraries for staff and executives, where required
• Organize company meetings, client visits, and off-site events

• Handle sensitive information with discretion
• Ensure compliance with workplace regulations and company policies
• Keep insurance, licenses, and lease documents current

Dexory provides equal employment opportunities to all employees and applicants for employment. It prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.