NSU00552 - Administrative Coordinator

Title: NSU00552 - Administrative Coordinator

State Role Title: Admin and Office Spec III

Hiring Range: $40,000 - $50,000

Pay Band: 3

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: WWW.NSU.EDU

Recruitment Type: General Public - G

TO APPLY AND BE CONSIDERED FOR THIS POSITION, YOU MUST APPLY THROUGH WORKDAY

Administrative Coordinator - HR

Job Duties

Norfolk State University's Human Resources department is seeking an Administrative Coordinator.

The Administrative Coordinator will be the first point of contact and provide essential administrative support for the daily operations of the Human Resources Office. This includes managing records, maintaining a tracking log for all incoming and outgoing documents, and assisting with requests from AVP of HR/CHRO, managers, HR Business Partners, and supporting recruiting efforts. The role provides customer service and interacts with a diverse range of external callers, visitors, and internal contacts at all levels within the organization.

Minimum Qualifications

- Ability to interpret and adhere to University guidelines, policies, and procedures, as well as the federal and state regulations set by the Virginia Department of Human Resources Management.
- Proficient in using office equipment, such as computers, printers, fax machines, and scanners.
- Must be capable of working independently as directed, exercising sound judgment, and using tact and discretion when interacting with colleagues and external contacts in the Office of Human Resources.
- Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
- Knowledgeable in standard office practices, including greeting customers and managing multi-line phone systems.
- Proficient in filing systems and record-keeping procedures, ensuring easy access to files when needed.
- Skilled in drafting memos, letters, emails, reviewing documents, and determining appropriate actions as directed.
- Proficient in using Microsoft Office Suite, including Word and Excel.
- Ability to interact professionally with students, faculty, staff, administrators, and the public.
- Strong verbal and written communication skills. Capable of maintaining confidentiality and handling sensitive matters with discretion.
- Must be able to prioritize competing demands and maintain professionalism in fast-paced
environments with tight deadlines.

Additional Considerations

- High School Diploma or equivalent, a related field or an equivalent combination of education, training, and professional experience which provides the requisite knowledge, skills, and abilities.
- Preferred education is at least an associate's degree.
- Previous experience working in a human resource environment in an office administrative capacity.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.
Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.


EEO Statement
NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply.

Contact Information

Name: Norfolk State University

Phone: 757-823-8160

Email: No Email Material Accepted

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Advertised: 13 Nov 2026 Eastern Standard Time
Applications close: 25 Nov 2026 Eastern Standard Time

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