Executive Assistant

We are seeking a highly sophisticated, proactive, and resilient Executive Assistant to the CEO to provide comprehensive, high-level administrative, strategic, and personal support. This is a full-time, in-office position located at our corporate Bay Area headquarters. The ideal candidate functions as the ultimate gatekeeper, trusted partner, and operational anchor. You will be expected to keep up with our CEO who has a high work ethic. 

• C-Suite Calendar & Gatekeeping: Masterfully manage, optimize, and protect the CEO's corporate calendar across multiple shifting priorities, board commitments, and international time zones.

• Executive Correspondence: Monitor, filter, and prioritize incoming corporate emails, calls, and mail; draft high-level correspondence, memos, and professional communications on behalf of the CEO.

• Meeting & Presentation Prep: Coordinate executive meetings, capture precise minutes, track follow-up action items, and collaborate on corporate decks, briefs, and financial reviews.

• End-to-End Itineraries: Architect flawless travel programs combining air & ground logistics, and hotel accommodations.

• Real-Time Contingency: Maintain constant availability during travel windows to immediately resolve flight delays, cancellations, and immediate scheduling updates.

• Within 30 days, fully owns the CEO's calendar and inbox with clear, agreed priorities.

• Every meeting has the right people, agenda and prep materials in place ahead of time.

• Board meetings and leadership offsites run smoothly, with materials delivered on time.

• Is trusted by the leadership team as the go-to person for the executive office.

• Over time, builds processes that give the CEO back hours every week.

• 5-10 years of dedicated experience supporting a corporate CEO/founder.

• Strict confidentiality: demonstrated history of handling hyper-sensitive financial, corporate and private information with total discretion and integrity.

• Thrives in a fast-paced, high-pressure environment and maintains a calm, professional demeanor under stress, demonstrating high emotional intelligence and resilience when receiving direct, fast-moving feedback.

• Tech adaptability: Expertise with Google Workspace, Word, Excel, PowerPoint, Slack, and specialized travel/expense management software.

• AI adaptability: We are seeking a forward-thinking, tech-forward Executive Assistant who treats Artificial Intelligence as a strategic partner, not just a tool. In this role, you won't just manage schedules; you will leverage cutting-edge AI platforms to automate routine administrative tasks, optimize executive workflows, and multiply our leadership team's productivity.

• Experience in enterprise B2B SaaS or construction technology.

• Experience supporting a founder through a fundraise or board cycle.

• Familiarity with CRM and expense management tools.