Administrative Assistant (Logistics Operations) - Temporary Assignment

At Hovione, we help partners turn scientific innovation into medicines that reach patients around the world. For more than 65 years, we have connected science, technology, and manufacturing to scale complex ideas into high-quality and innovative solutions that truly make a difference.

As an international Contract Development and Manufacturing Organization (CDMO), we support the development and manufacture of drug substances, intermediates, and drug products across the full life cycle. We are globally recognized for our leadership in specialized technologies such as Spray Drying and Continuous Tableting. But what truly sets us apart is not just what we do — it is how we do it: with purpose, care, collaboration, and a deep commitment to doing the right things right.

Our people are the reason for our success. We are a global and diverse team of more than 2,600 team members across Europe, the USA, and Asia, bringing together different experiences and perspectives to help our partners to overcome complex challenges. We believe that an inclusive environment — where everyone, regardless of background, identity or ability, is respected, heard and empowered to contribute — is essential to drive innovation, ensure quality, and secure long‑term sustainable success.

And as we grow, so do the opportunities for our people to develop, broaden their perspectives, and build meaningful careers. Because at Hovione, better starts with those who choose to make a difference every day. Will you be one of them?

• Provide administrative support to logistics and supply chain operations.
• Manage and maintain operational documentation and records, ensuring accuracy and completeness.
• Follow up on operational processes and support stakeholders in meeting required deadlines.
• Organize, file, and archive documentation related to logistics activities and shipments.
• Update and maintain information in SAP and other internal systems.
• Support the preparation and review of documentation required for operational processes.
• Track process status and ensure relevant information is communicated to internal stakeholders. Assist in the coordination of activities with vendors, carriers, customers, and internal departments.
• Support reporting activities and maintain operational trackers and records.
• Ensure compliance with company procedures, GMP requirements, and HSE standards.
• Identify discrepancies in documentation or processes and escalate issues when necessary.

• Previous experience in an administrative support role within logistics, supply chain, transportation, warehousing, or import/export operations.
• Good command of English, both spoken and written.
• Experience working with SAP (preferable)
• Strong communication and interpersonal skills.
• Good organizational and time-management skills.
• Ability to work in a fast-paced environment and manage multiple priorities simultaneously.
• Proactive attitude and problem-solving mindset.
• Good knowledge of Microsoft Office, particularly Excel.

Inclusion and diversity are key to us. We are committed to creating an inclusive recruitment experience and welcome applications from all qualified candidates. If you require any reasonable accommodation or support during the application or interview process, please contact us, and we will be happy to assist.

Hovione does not accept unsolicited resumes from agencies or search firms for this job posting. Any resumes submitted to Hovione by a third-party agency or search firm without a valid written and signed search agreement will become the sole property of Hovione. No fees will be paid if a candidate is hired for this position as a result of an unsolicited referral.