Administrative Accounting Coordinator

Schedule: Full-Time | Monday–Friday | 8:30 AM–4:30 PM Location: In-Person in Jamesburg, NJ (5 days in-person) About Us: Since January 8th 1948, Easterseals New Jersey has worked to meet the continuously growing needs of people with disabilities and their families.  What You'll Do The Administrative Accounting Coordinator serves in an administrative support role, providing operational support to the Finance and Human Resources departments. Responsible for coordinating financial administrative activities, supporting accounts payable and accounts receivable processes, monitoring shared departmental mailboxes and support requests, maintaining financial records, assisting with reconciliations, and supporting special projects. Serve as backup coverage for the Front Desk/Receptionist to ensure seamless customer service and office operations.  Key responsibilities include:  Deposit and track incoming checks for all organizational entities.   Scan, organize, and maintain financial records and supporting documentation.  Prepare and enter journal entries as assigned. Assist with bookkeeping and general accounting activities. Perform balance sheet reconciliations and research discrepancies. Maintain and track fixed asset records, additions, disposals, and supporting documentation.   Support accounts payable processes, including invoice review, coding, and document management.   Assist with accounts receivable activities, including customer account follow-up and collections support.   Code and process employee benefits invoices in partnership with Human Resources. Assist with month-end and year-end accounting activities. Monitor Finance support tickets and ensure requests are routed and addressed appropriately. Coordinate department correspondence, filing, document management, and record retention activities. Process incoming mail and distribute financial and administrative correspondence. Assist with organization-wide mailing projects and special communications. Support data gathering, reporting, and spreadsheet preparation. Create and maintain reports, trackers, and administrative documentation. Provide backup coverage for the Front Desk/Receptionist during absences, breaks, vacations, and peak activity periods. Welcome visitors and direct guests appropriately; Answer and route incoming telephone calls professionally. Assist with administrative inquiries from employees, vendors, and external stakeholders. Support special projects and process improvement initiatives as assigned.  Who You Are: Education: High school diploma required. Experience: Minimum of 3 years of experience in administrative support, accounting support, bookkeeping, accounts payable/receivable.  Requirements: Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) required.  Skills: Effective verbal and written communication skills; Customer-service mindset with a professional demeanor. Proficiency in financial/accounting software systems (HCMs/HRIS, accounting/ERP systems, and electronic doc management).  Strong administrative and organizational skills. Excellent attention to detail and accuracy.  Ability to handle confidential information with discretion.  Benefits Competitive Pay & Benefits – Including Medical, Dental, Vision, and Flexible Spending Accounts Employer-Paid Coverage – Life, AD&D, and Long-Term Disability Insurance Retirement Savings – 403(b) Plan with Employer Match Generous Time Off – Paid Time Off, Holidays, Medical Leave, and PTO Buy-Back options Convenience & Support – Direct Deposit, Payroll Cards, and Employee Assistance Program Wellness & Recognition – Wellness Program, Referral Bonuses, and a Recognition Program Training & Development – Paid Orientation and Ongoing Training Easterseals Is An Equal Opportunity Employer  As one of our core values, we strive to provide equal opportunity to all of our employees without regard to their age, gender, religion, race, color, national origin, marital status, sexual orientation, or disability which is unrelated to the ability to perform essential job functions, unfavorable military discharge (except dishonorable), veteran status, marital status, parental status, genetic information, source of income or other legally protected categories in accordance with applicable law with regard to receipt of services, appointment or election to voluntary office or hiring for, assignment to, or promotion in staff positions.