Legal Executive Assistant

At Equivity, you are part of a dedicated, internally managed team of legal professionals—not a temporary placement. We provide ongoing work with established attorneys while maintaining the flexibility of remote work. You’ll be supported by an experienced operations team and work in a collaborative, professional environment that values quality and long-term relationships.

Equivity is seeking a reliable and detail-oriented Legal Assistant with hands-on experience using Clio to support attorneys and paralegals with administrative, client-facing, and workflow support tasks. This role is ideal for someone who enjoys working within established systems, staying organized, and contributing to a well-structured legal team environment.

In this role, you’ll work as part of a dedicated, long-term team of legal professionals, supporting attorneys while remaining fully backed by Equivity’s internal operations and leadership. This is a support-focused position where you’ll help keep matters organized and moving forward within clearly defined workflows.

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  Case & Matter Support: Assist with setting up and maintaining matters within Clio or other case management systems, including updating contacts, notes, tasks, and documents

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  Client Intake & Coordination: Support intake workflows by scheduling consultations, sending engagement agreements, and helping ensure required information and documents are collected

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  Calendar & Scheduling: Assist with managing calendars, scheduling meetings and deadlines, and helping track important dates

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  Task & Workflow Support: Help maintain task lists and workflows to support ongoing case progression

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  Client Communication: Communicate with clients to gather information, provide updates, and support a professional experience

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  Billing & Administrative Support: Assist with time entry, invoicing support, and general administrative processes

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  Document Management: Upload, organize, and maintain documents within firm systems

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  Email & Communication Support: Assist with inbox management, drafting routine correspondence, and routing communications

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  Follow-Ups: Help track next steps and follow up on outstanding items to support case progress

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  Operational Support: Contribute to maintaining organized systems and supporting day-to-day practice operations

• At least 1 year of experience in a legal administrative, legal assistant, or litigation support role.

• Hands-on experience using Clio in a legal setting

• A completed bachelor's degree

• Minimum availability of 20 hours/week to start

• Ability to work independently and manage multiple cases

• Strong attention to detail and communication skill

• Proficiency with Microsoft Office and Adobe

• Windows-based computer preferred

• Availability and responsiveness within 1 hour during standard business hours (9:00 AM – 6:00 PM)

Equivity is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace.

To learn more about us, visit www.equivityva.com.