Administrative Assistant (Casual)

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP. 

Are you ready to design your future?

Be our next Administrative Assistant (Casual)!

In this role, you will be a part of the Earth and Environment team, based in Brampton, ON, reporting to the Executive Assistant of Earth and Environment Services for Central Canada. 

• Perform administrative duties at our flagship lab and office such as data entry, copying, collating, faxing, filing, document retrieval, scheduling coordination of meeting rooms, coordinating luncheons/meetings (including coordinating with client, coordinating with caterers, preparation of documents, etc.) mailings, information gathering, word processing, transcription and document binding and scanning.
• Provide back-up/break coverage for reception and customer service assistance to employees and clients of the office. This includes greeting visitors to the office and handling mail and couriers.
• Coordinate meetings, compose and distribute meeting notes, routine correspondence, and reports.
• Edit and format reports, proposals, and other technical documents.
• Prepare client and proposal documents as requested, including resumes, specialized tabs for proposals, letters, etc.

• Post-Secondary degree or diploma or equivalent work experience in an administrative capacity
• 1-2 years of office administrative experience
• Must have excellent written and verbal communication skills
• Proficient with Microsoft Office (Word, Excel, Filemaker)
• Detail-oriented, organized multi tasker and can meet deadlines
• Maintains a high level of confidentiality
• Ability to thrive in a fast-paced and deadline oriented environment
• Professional, self-motivated and ready to take initiative
   

This job posting is for an existing position vacancy within our organization.

The hourly range for this role is between $20 - $24. The actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location.