Executive Assistant

Flow Traders is seeking a highly capable, experienced and proactive Executive Assistant to support the Chief Executive Officer (CEO) at our Amsterdam HQ. In this pivotal role, you will provide high-level administrative and strategic support directly to the CEO, ensuring the seamless management of the CEO’s day-to-day activities and enabling the CEO to focus on key business priorities and strategic decision-making at a global level. 

You will be a trusted partner to the CEO, taking full ownership of a complex and fast-moving schedule, coordinating a high volume of internal and external engagements, and anticipating needs before they arise. This role requires sound judgement, confidence, discretion and the ability to stay several steps ahead in a dynamic international environment. 

• →Manage the CEO’s complex calendar, communications and international travel across multiple time zones
• →Act as a trusted gatekeeper, prioritising competing demands and ensuring the CEO’s time is used effectively
• →Coordinate senior-level meetings, business trips and roadshows, including agendas, itineraries, logistics and briefing materials
• →Anticipate scheduling conflicts and changing priorities, proactively resolving issues and adjusting plans where needed
• →Ensure the CEO is prepared for meetings by coordinating agendas, pre-reads, presentations and other relevant materials
• →Act as a key liaison between the CEO, Management Board, internal teams and external stakeholders
• →Handle confidential and sensitive information with a high level of discretion and professionalism
• →Support board meetings, offsites and strategic or cross-functional projects
• →Manage expenses, invoices and approvals accurately and efficiently
• →Work closely with other Executive Assistants to provide seamless support and coverage
• →Provide flexibility and responsiveness outside standard working hours when required

• A minimum of 5 years working experience as an Executive Assistant
• Extensive experience supporting a CEO, C-suite or Management Board executive, ideally in financial services, trading or another fast-paced international environment
• Exceptional calendar management, organisation and prioritisation skills, with experience managing complex schedules and international travel
• Highly proactive and solutions-oriented, with excellent judgement and the confidence to take initiative independently
• Strong interpersonal and communication skills, with the confidence to work with senior internal and external stakeholders
• High level of discretion, integrity and professionalism when handling confidential information
• Calm, adaptable and highly organised, with the ability to manage shifting priorities and work effectively under pressure
• Strong attention to detail, ownership and follow-through, with a collaborative and hands-on approach
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration and AI platforms (Claude, Copilot, SharePoint)
• Excellent written and verbal communication skills in English; additional languages are a plus
• Comfortable working 5 days a week in the office and and working flexible hours