Office Manager

Company / Benefits Overview:

Are you ready to build a rewarding career in the railroad industry? Join the Genesee & Wyoming Inc. (G&W) team — part of a legacy that is over 125 years old. With a network of 100+ individual freight railroads and 4,000 employees across North America, we provide transportation and logistics services to more than 2,000 customers.

At G&W, we live by our Core Values: Safety, Service, Integrity, Respect, Transparency, Accountability, Innovation and Excellence. We offer competitive pay, a comprehensive benefits package, and paid training to help you succeed. Check out some of our great benefits below: 

Medical, Dental, Vision & Telehealth

Life Insurance

Optional benefit coverages for Accident, Critical Illness, Hospital, ID Theft & Life Insurance

Flexible Spending & Health Savings account plans

Employee Assistance Program

401(k) Retirement Plan

On the Job Training

Paid Time Off

Tuition Reimbursement

And more!

* Benefits are subject to change

Explore your future with G&W today and learn more about the opportunities to grow across our organization!

The ideal candidate for this position must be a proven leader and have the ability to handle multiple tasks in a fast-paced environment. In addition, supports the objectives of the organization through the management of all administrative functions throughout the region while demonstrating professionalism and team leadership.

• →Communication with both internal and external personnel in person, by telephone or through correspondence; handling all information in a confidential manner.
• →General accounting responsibilities (accounts payable, accounts receivable, payroll and other accounting related tasks).
• →Prepare invoices by coding and obtaining authorization.
• →Responsible for accounts collection by placing calls and coordinating with accounting.
• →Customer and employee relations/communication.
• →Payroll responsibilities (verify employee’s attendance, hours worked, vacation days, holiday, sick time, etc.).
• →Ensure hours have proper approval upon submission.
• →Submit payroll to Corporate Payroll Department as per payroll schedule.
• →Field questions from employees regarding vacation/sick/personal days, etc.
• →Receives and initiates telephone calls from employees, supervisors, etc. regarding payroll; responds to routine questions and requests within a 24-hour turnaround time period.
• →Maintains employee confidence and protects payroll operations by keeping information confidential.
• →Maintains personnel forms, files, policies, and procedures; processes address change/insurance changes for employees, leave of absences, banking changes, and status change forms.
• →Schedules and processes paperwork for physical examines for new hires and re-examinations for engineers.
• →Transcribes formal investigations.
• →Assists with the compiling of information for annual business plan/ assists with monitoring railroad financials against the plan.
• →Prepares Excel spreadsheets for fuel, labor stats, guarantee payments & other financial tracking.
• →Plans on and off-site company meetings and events.
• →Prepares business presentations as requested by departments using Microsoft PowerPoint, storyboarding, and other various suitable methods.
• →Administrative duties as assigned.
• →Will be required to perform other duties as requested, directed or assigned.

• Strong analytical skills and communication skills.
• Proficiency in MS Word and Excel.
• Railroad experience preferred but not required.
• Related Experience Required: 2 years relevant experience

• Pre-employment physical, hearing, and vision medical review
• May be subject to federally mandated drug and alcohol testing including pre-employment drug screening
• Background screening including conflict of interest, criminal, and motor vehicle driving history

Relocation:

Must live within 50 miles of assigned location or be willing to relocate. Relocation assistance available for this position.

This position is employed by the specific entity set forth in the job posting

Genesee & Wyoming and its subsidiary companies do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or any other protected status under federal, state or local laws.