Executive Administrative Assistant

MSCI is a global leader in financial analytics and investment solutions, dedicated to innovation and excellence. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support multiple senior leaders within our organization. This role requires professionalism, discretion, and the ability to anticipate needs in a dynamic and fast-paced environment. The ideal candidate thrives in a client-centric setting, is experienced in supporting senior leaders, building relationships, and contributing to strategic initiatives that drive operational efficiency.

As an Executive Assistant, you will play a crucial role ensuring the smooth operation of the team by managing key administrative tasks, facilitating communication, and optimizing efficiency. Your responsibilities will include, but are not limited to:

• →Manage complex executive calendars, coordinating across time zones, handling last-minute changes, and ensuring seamless scheduling and prioritization of commitments across multiple stakeholders
• →Coordinate detailed travel arrangements, including international and domestic logistics, ensuring timely processing of expense reports
• →Plan and execute high-profile events, (offsites, roadshows, etc.) managing logistics such as venue booking, catering, agenda preparation, and post-event action items
• →Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and follow-ups
• →Assist with ad hoc projects initiatives requiring cross-functional collaboration, contributing to strategic planning and execution
• →Continuously evaluate and optimize administrative processes and best practices while partnering with the Administrative Community to enhance office management and workflow, including backup support

• 5+ years of experience supporting senior-level management in an executive assistant capacity
• Strong technical proficiency in Microsoft Office 365 Suite (Word, PowerPoint, Excel, SharePoint), T&E management (Navan, Concur), and collaboration platforms (Microsoft Teams, Zoom); experience with AI-driven tools or workflow automation is a plus
• Excellent verbal and written communication skills, with strong interpersonal and relationship-building abilities
• Strong judgment, discretion, and ability to handle confidential information
• Highly detail-oriented with strong organizational and follow-through abilities
• Adaptability and willingness to acquire new competencies and take on challenges in a dynamic business environment

MSCI does not accept unsolicited CVs/Resumes. Please do not forward CVs/Resumes to any MSCI employee, location, or website. MSCI is not responsible for any fees related to unsolicited CVs/Resumes.

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