Executive Assistant - London

Proactive diary management and regular communication of updates

Prioritise work and projects against time and importance through exercise of judgment and consultation with line managers as may be required

Coordinate travel and accommodation, book flights, cars, rail tickets etc in line with company policies

Produce documents such as letters, proposals and presentations from drafts to a high level of presentation, accuracy and timeliness using various MS Office packages and house formatting styles

Become familiar with the main themes and products to develop confidence in managing the arranging of meetings with clients

Develop rapport with clients and their PAs to further develop the client relationships

Maintain and update the list of contacts and business activities in address book and in firm’s CRM system

Work in close collaboration with the firm’s PA team and office managers in other offices

Provide support to the firm’s events, in particular Investor Allstars, one of GP Bullhound’s flagship events

Absolute confidentiality is required at all times

Ability to communicate with a wide range of stakeholders including clients and colleagues at all levels

Ability to prioritize and action a high volume of high priority tasks in an extremely fast paced environment

Proven experience as a executive assistant is required

Events experience desirable

Social media skills and experience required

Advanced IT skills, including MS Word, Excel, PowerPoint and Outlook required

Fluency in English is required, another European language is desirable