Executive Assistant III (Ward) (PYNEH / RTSKH / TWEH / WCHH / SJH / CCH)

Application Deadline: 31 December 2026

Date of Issue: 1 April 2026

Amended on: 16 September 2026

Vacancy Notification Circular No. HKIC260417

Key Responsibilities: 

1.   Carry out clerical duties in ward, including general clerical work, filing, message receiving, supplies and related stores keeping and inventory checking.

2.   Handle patients’ and visitors’ enquiries.

3.   Maintain medical records, and if required, trace laboratory, radio-diagnostic and other investigation reports.

4.   Assist in obtaining medical consultation appointments and arranging transport services for patients.

5.   Perform recording and other administration procedures such as the patient admission and discharge procedures.

6.   Assist in maintaining inventory of supplies, furniture and equipment and to perform related stores keeping duties.

7.   Assist in Staff Rostering Systems entering.

8.   Assist in giving instructions to supporting staff to carry out ward duties.

9.   Assist in handling feedback and complaints with relevant departments.

10.   Assist in co-ordination of meetings / training programs, prepare powerpoint files and draft meeting minutes.

11.   Assist in preparing monthly and ad hoc returns to management and managing ward / department guidelines & protocol, patient information such as pamphlets.

12.   Collect data, compile statistics and conduct simple analysis.

13.   Support clinical research / education / teaching activities.

14.   Ordering and handling patients’ diet and ward dispensary items.

15.   Other related duties as assigned by the supervisor.

Requirements:

Preferred Attributes: 

1.   Willing to work in ward area

2.   Good at interacting with people with customer service skills

3.   Able to perform typing and computer operation in MS Office and Chinese word processing.

Remarks:
For all Applicants 

1.   Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to  Applicants”.

2.   Applicants if find suitable, will be employed to undergo 6 months’ structured training. Employment may be terminated if the selected applicant fails to pass the assessment after training.

3.   Executive Assistant III (Ward) with 2 years’ working experience in a ward environment and satisfactory performance may be progressed to Executive Assistant II (Ward) (monthly basic salary HK$20,159 - HK$24,503) subject to passing assessment and selection.

4.   For more information about this position, please watch the video via the following link https://player.vimeo.com/video/1023826930?h=98938067d0?badge=0&&quailty=540p

5.   Retiring / retired Executive Assistant II (Ward) or Clerical Grade staff who possess 2 years’ working experience in a ward environment in Hospital Authority before normal retirement or completion of contract at normal retirement age, if recommended for appointment, will be appointed to the rank of Executive Assistant II (Ward).

Interested applicants should submit the application form through one of the following channels before the deadline:

1.   Please bring along with your Hong Kong Identity Card, originals and copies of academic qualifications certificates and previous employment references to the following venue for interviews.

Please note that if there is Tropical Cyclone Warning Signal No. 8 or above / Black Rainstorm Warning Signal / Extreme Condition hoisted and is lowered 2 hours before the interview, selection interview would be proceeded.

OR

2.   Complete and submit the online application form through the online system on or before the application deadline.  Please note that only on-line applications submitted via Hospital Authority Careers Webpage would be processed.  For enquiries, please telephone 2595 6953.