Office Manager

Ukraine·Kyivmid

Office ManagerAdministration & Office Support

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Quick Summary

Key Responsibilities

Organize and coordinate the day-to-day operations of the office to ensure its smooth and efficient functioning; Handle general administrative and office management tasks; Work with BAS ERP: enter,

Requirements Summary

Previous experience as an Office Manager, Administrator, Assistant,

Technical Tools

Office ManagerAdministration & Office Support

Responsibilities

~1 min read

→Organize and coordinate the day-to-day operations of the office to ensure its smooth and efficient functioning;
→Handle general administrative and office management tasks;
→Work with BAS ERP: enter, update, maintain, and verify information in the system; рrepare and process primary documentation in BAS ERP: сreate and process requests, orders, invoices, and other administrative documents in the system;
→Cooperate with the accounting team on documentation, payments, purchases, and other administrative matters;
→Organize the purchase of office supplies, stationery, household items, coffee, water, and other necessary goods;
→Communicate with suppliers, place orders, monitor deliveries, and ensure proper documentation;
→Maintain internal registers, administrative records, and reports;
→Coordinate courier services, postal correspondence, and document delivery;
→Business trips supervising: booking accommodation, transfers, tickets;
→Visa and similar process coordination and support;
→Team events and internal meetings: organization, coordination;
→Welcome visitors and coordinate meetings and other administrative arrangements for employees and guests;
→Maintain records of office equipment, assets, and consumables;
→Communicate with contractors and service providers regarding office maintenance and related services;
→Provide general administrative support to the team and handle ad hoc organizational tasks as required.

Requirements

~1 min read

Previous experience as an Office Manager, Administrator, Assistant, or in a similar administrative role;
Experience working with BAS ERP would be a plus;
Good command of MS Office / Google Workspace;
Positive attitude, good communication and interpersonal skills;
Strong organizational skills, attention to detail, and a responsible approach to work;
Ability to manage multiple tasks and work with a significant amount of information and documentation;
Ability to communicate and collaborate effectively with colleagues, suppliers, contractors, and service providers;
English – written communication: ability to work with English-language materials and reporting – would be a plus.

What We Offer

~1 min read

✓Competitive salary and official employment with all social protection requirements;

✓Opportunity for career growth in an innovative renewable energy company with international investments;

✓Cooperation in a friendly atmosphere with a great professional team that implements ambitious energy projects and helps the country become truly energy independent;

✓Participation in corporate trainings and English language courses;

✓Performance management system for all employees;

✓A good health insurance package that will be available after the probationary period (3 months);

✓Phone package;

✓Workplace in a modern and innovative office in Kyiv with hybrid working schedule.