Administrative Team Assistant, Investment Management

We are seeking a sharp, proactive, and professional Administrative Team Assistant to join our team. This position will provide core administrative support to the Family Office team in New York, primarily coordinating external meetings for multiple team members and assisting with team-wide initiatives. Maintaining confidentiality, effectively multi-tasking, being detail-oriented, and having a strong work ethic are imperative to success. This role sits within Investment Management which strives to deliver exceptional investment portfolios by harnessing the differentiated capital and strategic strength of the ICONIQ community.             

• →Provide administrative support to multiple team members, primarily 1 Senior Vice President and several Vice Presidents, in collaboration with the team’s Executive Assistants
• →Coordinate external and client meetings across multiple calendars and time zones, managing scheduling requests and changes as needed
• →Assist with coordinating internal meetings, team events, lunches, and investment education sessions
• →Work collaboratively with the existing Executive Assistant team to provide additional administrative coverage as needed
• →Provide additional administrative and team project support as needed

• 1+ years of administrative experience in a corporate environment supporting multiple individuals
• Able to work effectively and adapt quickly in an entrepreneurial, ever-changing environment
• Strong time management skills; ability to handle multiple concurrent assignments with a high degree of accuracy and discretion and meet deadlines in a high-pressure environment
• Strong proficiency with Microsoft Outlook is required
• Experience with Customer Relationship Management (CRM) platforms such as Salesforce a plus

• Familiarity with AI tools and technologies is a plus. We value team members who are curious about leveraging AI to enhance productivity, streamline workflows, and drive innovation.

ICONIQ is a global investment firm elevated by an extraordinary community. With over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society. 

When you submit a job application as a prospective employee (“your” or “your”) of ICONIQ Capital LLC (“ICONIQ,” “we,” “us,” or “our”), we or our service providers may collect, use, disclose and otherwise process personal information about you. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ’s Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies]. 

We expect candidates to be fluent in using AI tools to enhance their work. You’re welcome to use AI in preparing your application where it adds value, but your materials must be accurate and reflect your own experience, judgement and voice.

We care most about how you think, what you’ve personally contributed, and how you use tools like AI to drive better outcomes. Strong candidates demonstrate both authenticity and leverage, using AI to elevate their work while maintaining clear ownership.

Throughout the interview process, you should be prepared to speak in depth about your experience and contributions in your own words.

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.