Administrative Assistant – School of Business

• →Engage in behaviors that create an inclusive environment in which all people are valued and supported.
• →Go beyond the easiest or surface answer for a student, or an internal or external customer, and get to the root cause of the problem, question or issue to solve it as quickly and professionally as possible.
• →Acts as front person by greeting and accommodating students as well as visitors to the school.
• →Direct all inquiries from students, staff and faculty appropriately.
• →Provide sole office support as necessary, assist dean in providing administrative oversight of all programs and departments.
• →Coordinate and maintain the Dean’s calendar and schedule
• →Prepare and submit school orders, including working with new vendors to gather required paperwork and adding vendors to system as needed.  Monitor budget.
• →Participate in school planning, attend regular meetings to take notes, maintain required data records, correspondence and calendars, serve as liaison to the staff and faculty.
• →Handles phone calls either to answer the callers or direct them to appropriate personnel.
• →Handles cancellation of classes when instructors cannot attend classes and posting appropriate signs.  Updates faculty on department activities, when needed.
• →Access and create reports requested using college systems.
• →Assists with and attends school activities when needed, including planning and attending events such as dean’s list receptions, faculty retreats, etc.
• →Assist with office moves, onboarding procedures, and other faculty and staff changes
• →Complete room reservations, event forms, facilities and IT tickets to support faculty as needed.

• → Serve on various college committees/councils and assist with various college activities such as graduation, enrollment activities, etc.
• →Preparation of marketing and curriculum guides.
• →Assist the other Schools when their administrative assistant is gone or mutually identify needs to assist with related school/program activities.
• →Assist with inquiries, enrollment, registration, background checks, and documentation for courses. .

 Hiring Range:

• →This role is budgeted between $16.00 and $17.00 per hour based on experience and qualifications.

Work Hours:  

• →Typical business work hours, may be adjusted during peak times.

• Associate’s degree with three (3) to four (4) years' related work experience.
• Excellent communication and organizational skills, and a high level of computer proficiency (including Word, Excel, Access, Power Point, Outlook)
• Ability to process verbal and numeric information accurately and quickly
• Must be a self-starter, well organized, capable of mature judgment and able to work independently and for multiple faculty members.
• Must possess good communication skills, an ability to work well with others and maintain confidentiality.    

•   Previous work experience in higher education.        

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution

• Dental plan with no-cost preventive services and coverage for orthodontia

• Vision plan with low-cost exams and allowances for glasses or contact lenses

• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

• Wellness program with opportunities to earn $250 in Wellness Rewards

• Flexible Spending Accounts for healthcare (limited purpose) and dependent care

• 10% employer retirement contribution, fully vested after two years

• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage

• Short-term and long-term disability benefits

• Generous paid time off, including vacation, sick leave, holidays, and winter recess

• Flexible work arrangements where available

• Paid childbirth recovery leave (8 weeks)

• Paid parental leave (4 weeks)