Business Support, Administrative Assistant

The Administrative Coordinator provides administrative and operational support to the Facilities Management team by coordinating vendor activities, supporting procurement processes, managing onboarding activities, maintaining safety-related records and equipment, and facilitating site administrative functions to ensure smooth daily operations.

• →Liaise with Leads and Engineers to coordinate site line walks for vendors and contractors.
• →Arrange line walk schedules and communicate relevant information to all stakeholders.
• →Compile and share required project details, line walk checklists, RCBS and supporting documents with the Procurement team.
• →Track procurement progress and follow up on Purchase Order (PO) issuance.
• →Coordinate with vendors after PO issuance to obtain and verify required documentation, permits, and compliance records.

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