Facilities Coordinator

• Manage the service request system, logging and tracking all facility-related requests and issues (temp control, cleaning, office equipment etc.)

• Comply with KPI and SLA

• Coordinate vendor access and oversee onsite work

• Conduct regular site walks to assess and address facility conditions

• Liaise with service providers and building management for work arrangements

• Assist with employee moves, including coordination with IT and updating floorplans

• Collaborate across departments to ensure smooth facilities operations

• Coordinate scheduling of preventive maintenance and repairs with service providers

• Perform administrative duties including but not limited to inventory management, compiling reports, data analysis, inventory management

• Process Purchase Orders and maintain financial records related to facilities

• Functioned as point of contact and manage client’s daily inquiry

• Order supplies and manage inventory for facility operations

• Support the facilities team with administrative tasks and special projects

• Support ad hoc assignment

• Experience with facilities management software or work order systems

• Proficiency in Microsoft Office Suite, particularly Excel and Outlook

• Knowledge of procurement processes and vendor management

• Experience with document management systems

• Understanding of basic building systems and maintenance requirements

• Bilingual proficiency in English and Cantonese, Mandarin is a plus

• Familiarity with health and safety regulations in Hong Kong

• Minimum 3-5 years of administrative experience, preferably in facilities or property management

• Strong organizational skills with ability to multitask and prioritize effectively

• Excellent attention to detail and accuracy in record-keeping and data entry

• Proficient computer skills including Microsoft Office applications

• Effective communication skills in both English and Cantonese

• Experience in vendor coordination and basic contract administration

• Secondary education required, higher diploma in business administration or related field beneficial

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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