IT Office Administrator

Please note that applications must be completed and submitted by 11:59 pm ET on the day prior to the close date listed on the job posting.

Mission: Provide Superior Services that Inspire Community Pride

Vision: To be the Community of Choice in Tampa Bay

Values: Integrity, Collaboration, Passion, Creativity

Largo's commitment to a High Performance Organization (HPO) model builds a flexible and resilient organization that intentionally builds leadership capacity at all levels of the organization.

CITY OF LARGO ... Naturally A Great Place to Work!

All employees share components of leadership, management, technical, and team skills to assist in making the City of Largo the community of choice in Tampa Bay.

• Demonstrates an understanding and reflection of the City’s mission, vision, and values and a commitment to achieve organizational goals aligned with the City’s strategic plan

• Champions a high performance work culture that encourages and embraces new ideas, develops individuals and welcomes and encourages diverse perspectives

• Articulates strategic and innovative thinking and provides clarity to deliver superior services

• Approaches the job with enthusiasm and curiosity to promote a solutions-oriented work culture

• Effectively manages assignments and priorities to ensure the fulfillment of projects, tasks, and responsibilities

• Follows suggested procedures to assure the highest standards of risk management, employee safety and risk avoidance

• May supervise subordinate staff

• Acts as a liaison with other departments, professional individuals/groups, and the public in matters pertaining to office programs or operations, and conveys information among division/department personnel using the most effective method

• Responds to questions/complaints, researches problems, initiates problem resolution, and brings to conclusion

• Manages and coordinates the records and filing system to be the most efficient and effective, using all available technology, with a focus on records automation; manages and organizes paper and electronic project management files

• Provides administrative support to executive manager and department personnel; inputs, accesses, retrieves, and manages data to and from the City computer system

• Manages and coordinates department information flow to be the most efficient and effective, using all available technology

• Conducts research on technical information and compiles routine and special reports

• Prepares forms independently and composes letters and memorandum for executive management signature

• Responds to routine correspondence within established guidelines

• Responsible for projects/programs as given by executive management, and for details and completion of project/program

• Engages in department's daily events and must be able to participate in creative solutions to any challenges that may arise

• Anticipates departmental needs and plans accordingly

• Performs research for department and is resourceful in finding solutions

• Processes departmental documentation in accordance with City policies and procedures (i.e. payroll, training, and purchasing)

• Researches products/prices with vendors and obtains competitive price quotes; enters purchase order and blanket purchase order data into computer system, and maintains purchasing records

• Manages the department's calendar and mail, plans and schedules meetings, conferences and travel arrangements, and sees that the executive manager is fully briefed on matters to be considered

• Supports honest and transparent decision-making

• Collaborates with all team members in a way that builds upon ideas and takes personal accountability and ownership of projects, roles, and assignments

• Openly exhibits a positive attitude, in words and action, and encourages others to do the same

Performs related work as required.

• High School Diploma or general education diploma (GED) and five (5) years of directly related, high volume administrative experience, or an equivalent combination of training and experience

• Bachelor's Degree in a business related field from an accredited college or university is preferred

• Valid Driver's License

• Proficiency with business software such as Microsoft Office products and Workday

• Considerable knowledge and understanding of business English, spelling, punctuation, and mathematics, office practices and procedures, and project management theories and practices

• Knowledge of basic accounting practices

• Skilled in the application of research practices, modern administrative techniques, and the use of office applications and communicating

• Ability to establish and maintain effective working relationships with employees, elected officials, vendors, and the public

• Ability to

  • utilize organizational problem solving skills

  • maintain records in reference file and compose effective and accurate correspondence

  • understand contract terms and conditions

  • understand and apply applicable rules, regulations, policies, and procedures

  • think cognitively and efficiently and adapt to changing technology

  • lead and supervise activities of subordinate staff and manage office services

  • input, access, and retrieve data from a computer

  • self motivate, work independently, and be resourceful

Yes - FDLE AND CJSTC SECURITY CLEARANCE: As mandated by the FDLE, CJSTC and the Largo Police Department, this position may be subject to additional security clearances due to access to the police department facility or police department's electronic data.