Safety & Facilities Administrative Assistant

• →Maintain and update safety records, training logs, inspection reports, and compliance databases.
• →Assist with preparing monthly safety reports, safety meeting minutes, and training materials.
• →Track and follow up on safety corrective actions, vendor certifications, and permit renewals.
• →Help organize and document fire drills, equipment inspections, and safety audits.
• →Support communication between departments, vendors, and regulatory agencies as needed.
• →Assist with card access requests and maintaining access records.
• →Assist with new employee orientation, including safety training and onboarding documentation.
• →Review invoices for accuracy, obtain approval signatures, and make copies for record-keeping.
• →Assist with building walk-throughs and safety inspections as needed.
• →Assist during safety audits, providing documentation and departmental support as required.

• →Maintain and update Facilities logbooks, binders, checklists, and SOP documentation across all buildings.
• →Track open Facilities work orders, service tickets, and project status spreadsheets.
• →Prepare and file Facilities paperwork, including repair requests, preventive maintenance logs, and inspection forms.
• →Maintain the current list of open Facilities projects with service providers.
• →Communicate with Facilities vendors to coordinate service visits, request quotes, follow up on open work orders, and track completion.
• →Update and maintain spreadsheets for HVAC service, plumbing, electrical repairs, and contractor schedules.
• →Maintain up-to-date digital and hard copy records for building inspections, utility logs, shutdown logs, and equipment service reports.
• →Support Sanitation by updating restroom checklists, sanitation logs, and documentation required for audits.
• →Review weekly restroom checklists and file properly for all buildings.
• →Update vendor insurance certificate logs and notify management when renewals are required.
• →Assist with documentation for audits and inspections.
• →Maintain organized filing systems for HVAC, plumbing, electrical, safety systems, and general maintenance records.
• →Support communication between Facilities, Sanitation, Safety, Purchasing and Vendors.
• →Assist with purchase requisitions, purchase orders (QAU), and follow- up with Purchasing on pending approvals or outstanding orders.
• →Help maintain preventive maintenance schedules, repair requests, and follow up on outstanding work orders.
• →Assist with tracking vendor quotes, service reports, invoices, and scheduling repairs.
• →Maintain sanitation schedules, cleaning records, inspection checklists, and related documentation.
• →Assist with tracking open CAPAs, change controls, and other department documentation that requires follow-up.
• →Coordinate with Maintenance, Sanitation, Purchasing, and outside vendors on outstanding items.

• Maintain confidentiality for all documentation handled.
• Demonstrate reliability, punctuality, and strong follow-through.
• Maintain a clean, organized workspace and protect all controlled documents.
• Support both departments with urgent requests when needed.
• Perform other related duties as assigned by the Facilities or Safety Manager.

• High school diploma or equivalent.
• administrative or office experience (safety, compliance, or manufacturing experience a plus).
• Strong computer skills (Excel, Word, Outlook required).
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills in English. Verbal Spanish skills are preferred.
• Understanding of cGMP, FDA, and OSHA regulations is a plus.

This position works in both the warehouse, production areas and office.

This is an onsite position - no remote options are available.

The salary listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as permitted by law.

LNK provides equal employment opportunities to all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable federal, state or local laws.