Office Specialist I

United States·Augustamid

Administration & Office SupportOffice Specialist

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Quick Summary

Key Responsibilities

For more information or questions specific to the position, please contact recruiting.ggsc@maine.

Requirements Summary

Training, education,

Technical Tools

Administration & Office SupportOffice Specialist

As an Office Specialist I at the Bureau of Alcoholic Beverages and Lottery Operations (BABLO), you will be critical to the operation and regulation of this growing industry. You will go to work every day knowing that you are an important part of a team that keeps the people of Maine safe.

This is mid-level regulatory work which offers the opportunity for career development and advancement- both within the Bureau and across Maine state government. This work primarily consists of direct support for the Spirits Operations Manager and is an in office position.

Creating and maintaining spreadsheets
Reviewing Price Quotes for new products and pricing changes
Preparing materials for presentation at monthly Liquor and Lottery Commission meetings
Acting as back up for the Clerk of the Liquor and Lottery Commission
Reviewing and responding to discount requests from agency liquor stores
Responding to written and telephone inquiries from members of the industry and the public
Reviewing and tracking the on-premises data collection project and acting as first point of contact for this program
Assisting with the online Seller and Server Certification program
Researching new product requests from consumers and licensees

Ability to:

Understand and follow oral and written instructions
Understanding of Modern office procedures
Create Excel worksheets and perform data entry
Create documents and presentations with Microsoft Word and Power Point
Create and run virtual meetings with both Microsoft Teams and Zoom platforms
Communicate clearly and effectively, including writing concise reports and composing standard business correspondence
Work independently
Meet strict deadlines while working on multiple projects

Requirements

~1 min read

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.

Some positions may require possession of a valid Class B Maine Motor Vehicle Operator’s License.

Please submit a cover letter along with a current resume and three (3) professional references.

In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.

What We Offer

~3 min read

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

✓Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

✓Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

✓Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.

✓Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).

✓Retirement Plan – The State of Maine contributes 14.06% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.

✓Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

✓Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

✓Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.

✓Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

✓Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.

✓Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart.

If you require a paper application, please download and print one HERE