Office Specialist I - Maine Correctional Center, Windham.

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The Department of Corrections has a current vacancy for an Office Specialist I, located at Maine Correctional Center, Windham ME. This position is open to current Maine DOC personnel and all outside applicants.

This is advanced office and administrative support work aiding the Department of Corrections requiring advanced office and administrative support services, a proficient knowledge of modern office practices and office equipment necessary to perform diverse administrative functions.  Responsibilities require using independent judgment, initiative and discretion to make determinations on varied matters.

• Maintaining electronic and paper filing systems.
• Preparing documents for distribution.
• Scheduling meetings and maintaining electronic schedules.
• Preparing and sending regular correspondence to internal and external stakeholders.
• Meeting and providing information to current and new employees.
• Compiles information and prepares reports for management.

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.

Preference will be given to those candidates who can adjust to quickly changing priorities, while maintaining accuracy and confidentiality. Preference will be given to those candidates who have exceptional communication skills and interpersonal skills. Preference will be given to those candidates with strong organizational skills, including electronic file organization.