Operations and Administrative Coordinator

Metrowest Nutrition and Therapy | Part-Time | Mostly Remote

$27–$32/hour, depending on experience • Approximately 30 hours/week

Do you enjoy creating order, working with details, and making sure important tasks reach the finish line? Metrowest Nutrition and Therapy is seeking an Operations & Administrative Coordinator to help keep our multidisciplinary behavioral health practice running smoothly.

This is an ongoing position that will initially provide expanded administrative support during our Operations Manager’s leave and continue after their return. You will report to the Clinical Director and work closely with Operations, Client Care, and Billing.

What You’ll Do

• Coordinate administrative tasks in our patient-management system and follow up on outstanding items.
• Answer routine staff operations questions and connect colleagues with the appropriate resources.
• Prepare payroll for approval and maintain routine QuickBooks records.
• Prepare clinician performance reports and conduct administrative and patient account audits.
• Identify patients due for follow-up and coordinate next steps with clinicians and Client Care.
• Support employee onboarding, practice meetings, staff resources, and office needs.
  

You’ll work with established procedures and leadership support, while helping improve the consistency of our day-to-day operations.

What You’ll Bring

• Administrative or operations experience, preferably in healthcare or behavioral health.
• Experience with payroll preparation, routine bookkeeping, and QuickBooks or similar software.
• Strong organization, spreadsheet skills, attention to detail, and reliable follow-through.
• Clear communication, discretion with confidential information, and comfort working independently.
• Confidence learning new systems and knowing when to ask questions.

Experience with PracticeQ and Google Workspace is helpful.

Schedule and Location

Approximately 30 hours per week with consistent weekday availability. The role is mostly remote, with brief visits to practice offices approximately twice weekly to collect mail and check supplies and office needs. A private workspace and ability to travel to our offices are required.

About Us

Metrowest Nutrition and Therapy provides compassionate, collaborative, weight-inclusive psychotherapy, nutrition counseling, and related behavioral health services. We value an inclusive, supportive workplace where each team members contribution matters.