Office Manager-Cardiology - Greenpoint Avenue/Park Ave South- Full Time Days

Delegates, monitors, and evaluates work assignments to establish and maintain office procedures and systems. Develops, implements, and maintains office procedures that are in compliance with Hospital Center policies. Establishes and maintains systems for the efficient processing of all verbal and written communications for the department

1. Develops and maintains computerized data files on department materials that are reviewed/revised departmental

2. Assures integrity of computer information

3. Maintains, records and disburses funds from the Discretionary and Petty Cash accounts if needed

4. Processes and maintains records for the acquisition of supplies and capital equipment for the department

5. Initiates and follows-through on all outside purchase orders, and makes recommendations for repair and/or replacement

6. Assures maintenance and repair of equipment by communication with related departments and vendors

7. Provides resource information, support and referral to patients and relatives regarding patient complaints

8. Schedules inter- and intra-departmental meetings, coordinating calendars and making arrangements for space and meeting materials, as required

9. Maintains the process of 1199 grievances (when needed)

10. Ensures maintenance of patient/employee confidentiality and the management of information

11. Observes and manages/supervises the implementation of the Health Care System’s compliance policies

12. Effectively manages own time and staff's time

13. Prioritizes multiple tasks/projects

14. Develops realistic timelines considering employees' and team's priorities

15. Interacts as liaison with all levels of hospital personnel, including administrative and managerial, to achieve necessary coordination with various departments

16. Supervises secretaries, hires, terminates, disciplines as necessary

17. Orients new employees. Schedules and approves time

Associate Degree or Equivalent

Four years related experience including one year supervisory experience