Executive Assistant to the International President

The IP Executive Assistant (EA) provides high-level strategic, organisational and administrative support to the International President, enabling effective leadership, governance, decision-making and execution of the IP’s responsibilities. 

The EA supports far beyond administrative coordination - they act as a strategic partner, anticipating needs, streamlining decision making, and ensuring the IP’s time is focused on the highest impact priorities. 

The postholder will pre-emptively maintain and refine internal processes while coordinating internal and external resources to expedite workflows, and to plan and orchestrate work to ensure priorities are met, organisational goals are achieved, and best practices are upheld.

The Executive Assistant accompanies the IP at the heart of the organisation, providing a pivotal role in creating the conditions that allow the IP to perform at their highest level within the complex globally interdependent MSF network.

This means clear organisation of priorities, managing multiple schedules, preparing briefing materials, coordinating cross functional communication, and acting as a trusted point of contact for internal and external stakeholders. 

It involves anticipating needs before they arise, filtering information intelligently, and ensuring priorities stay aligned with organisational goals. 

The postholder becomes an extension of the IP’s leadership presence, helping maintain momentum, clarity, and efficiency across the wider team. As such there is a business requirement for the post holder to be a visible presence and point of contact for the IP and to be physically based in the Geneva office.

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  Extensive experience working as an Executive Assistant to Director / CEO level.  

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  Demonstrable experience of managing complex, dynamic calendars with an emphasis on strategic time allocation. 

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  Excellent English, other languages asset (for example French, Arabic) 

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  Experience in governance, international organisations, NGOs or complex multi-entity organisations an added advantage. 

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  Comfortable coordinating cross-functional teams and liaising with stakeholders at all levels, including external partners and senior executives. 

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  Experience preparing briefings, reports, presentations, and meeting materials with a high level of accuracy. 

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  Excellent written and verbal communication, able to draft clear, concise, and professional correspondence. 

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  Experience in the practical use of personal IT equipment and Microsoft Office 365 suite. The ability to effectively collaborate and communicate within a hybrid working environment utilising Teams, SharePoint, One Drive and Viva Engage. An aptitude for quickly learning new software and systems.  

• Organisation and autonomy

• Exceptional organisational skills with the ability to anticipate needs and plan.  

• Strong time-management skills and an ability to coordinate multiple concurrent projects. 

• Skilled at filtering information, prioritising tasks, and maintaining momentum across multiple workstreams. 

• Ability to work in a disciplined and organised fashion, under pressure, with conflicting priorities and across time zones. 

• Confident decision-making and the ability to act autonomously when required. 

• Proactive mindset with a natural inclination to take ownership and improve processes.   

• Flexible team player, willing to adapt to changes, and confident tackling unfamiliar challenges across multiple domains of knowledge/experience. 

• High level of discretion, judgement, and emotional intelligence. 

• Calm, composed, and solutions focused under pressure.  

• Relationship builder who can represent the IP with professionalism and warmth.  

• Adaptable, resilient, and comfortable navigating ambiguity.  

• High integrity and a strong sense of responsibility.  

• Thrives in a role that blends strategic support with hands on execution.  

• Enjoys being a trusted partner who enables leadership effectiveness.  

• Values confidentiality, reliability, and excellence in delivery.  

• An enquiring, curious mind with a demonstrable ability to search for answers, make connections and navigate new situations and people.