Administrative Specialist I

United States·Wake Countymid

Administrative SpecialistAdministration & Office Support

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Requirements Summary

Thorough knowledge of office procedures and practices. Ability to communicate both orally and in written form, compose reports, forms, and correspondence accurately,

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Administrative SpecialistAdministration & Office Support

Dept of Health and Human Services

SEC OFFICE - CONTROLLER

Administrative Specialist I (S)

60037447

NC08

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

The role of the Administrative Specialist I is to provide vital administrative support to the DHHS Office of the Controller (OOC) and their delegated section through efficient use of assigned and available resources and effective relationship with staff. This position is to request and purchase office supplies, equipment and/or furniture for OOC via an automated purchasing system. This position is responsible for answering & routing phone calls for OOC, opening, stamping, distributing and processing large volumes of incoming and outgoing mail for the Controller’s Staff. This position will assist with back up for the receptionist area and mail courier and other clerical duties as needed. This position must be flexible in learning new procedures and assisting the Administrative Supervisor with Special projects as needed to make OOC function in an efficient manner.

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

Thorough knowledge of office procedures and practices.
Ability to communicate both orally and in written form, compose reports, forms, and correspondence accurately, effectively and accurately operate various office machines.
Ability to organize, prioritize and maintain files in an orderly systematic manner and receive and sort mail.
Adapt to changing priorities in job duties.
Ability to adhere to work plan and perform job duties in accordance with the State of North Carolina and the Department of Health and Human Services Policy and Procedures.

The Posting Will Close At 11:59 P.M. The Night Before The End Date

This Position Is Funded In Part Through Federal Funds

The Office of the Secretary serves as the executive leadership arm of the North Carolina Department of Health and Human Services (NCDHHS), guiding the Department’s mission to improve the health, safety, and well-being of all North Carolinians. Through strategic oversight and collaborative leadership, the Secretary’s Office supports the effective coordination of over a dozen core divisions, ensuring that agency-wide priorities are aligned, resources are used responsibly, and services are delivered with equity and impact.

The Office of the Controller sets and interprets all accounting and financial reporting policies and procedures for the Department as authorized by the rules and regulations of the Office of the State Controller and state statutes and executes all accounting transactions for DHHS.

What We Offer

~1 min read

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for State Benefits.

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/.

DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.

Application Process

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience

An equivalent combination of education and experience

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Rosa Henegan

DHHS Workday Support Form