Administrative Specialist I

Dept of Transportation

State Hwy Administrator - Div of Hwys

Administrative Specialist I (S)

60023602

NC08

Please note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date.

This position is for an Administrative Specialist I located in the District 2 Office in Whittier, NC. The Administrative Specialist provides essential support to both administrative programs and technical operations by performing a wide range of office and clerical functions.
Primary responsibilities include general office duties such as typing, filing, copying, scanning, handling incoming and outgoing mail, and managing daily phone calls. The role also involves preparing correspondence, generating meeting minutes, maintaining construction files, and assisting the public in person, by phone, and through email. Strong communication skills and the ability to interpret and apply policies and procedures are essential.
This position is responsible for administering payroll and time entry in the SAP system, as well as managing personnel-related tasks and other assigned office duties. Additional responsibilities include processing inventory, purchase orders, and accounts payable through SAP. This position may be required to review and process certified payroll for Construction projects. The role requires proficiency with office equipment and computer applications, including Microsoft Windows, Word, Excel, PowerPoint, SharePoint, and SAP.
The Administrative Specialist I may also be required to work during periods of inclement weather and perform other clerical duties as assigned by supervisors.
The ideal candidate will demonstrate: General knowledge of office work procedures, methods, and practices. Ability to work independently, prioritize daily tasks, process technical information, and follow oral and written instructions. Ability to present information clearly and concisely in oral and written form to communicate with the public, DOT employees and governmental officials. Ability to utilize office equipment and other technology (software and systems) to meet work needs. Ability to facilitate the flow of work and coordinate office support activities with other staff. Candidates should possess excellent composition skills, attention to detail, and consistency with data entry and correspondence. Must be able to work in an inside environment including being exposed to significant sitting for long periods of time. May require work during non-traditional work hours, including nights, weekends, holidays, and times of emergency.
The selected candidate will be expected to legally operate a motor vehicle. On occasion this position may be required to operate a company or personal vehicle for business related travel such as traveling between company locations, attending meetings, or training sessions.

Janna L Gatliff