Facilities Coordinator (Veterinary)

Nightingale Veterinary Partners is a fast-growing family of veterinary practices, headquartered in New York City. The organization includes practices in New York, New Jersey, Connecticut, Pennsylvania, Massachusetts and Florida.

We are building a company focused on clinical excellence, sustainable growth, and long-term value creation. As we continue to scale, we are seeking an operations coordinator who wants to play a meaningful role in helping shape the future of the organization.

The Facilities Coordinator provides hands-on support across active veterinary practices, new veterinary practice openings, construction sites, and other operational projects. This is a junior support role focused on walkthroughs, deliveries, organization, setup, photos, and overall site readiness.

• →Support day-to-day property, site, and operational needs across veterinary practices and project locations.
• →Assist with site walkthroughs and report conditions, maintenance concerns, project updates, and obvious deficiencies to leadership.
• →Serve as onsite eyes and ears at active veterinary practices, construction sites, and new practice openings.
• →Receive, organize, unpack, and inventory deliveries, supplies, furniture, and equipment at new or existing veterinary practice locations.
• →Assist with furniture assembly, supply organization, signage setup, storage organization, and other hands-on site needs.
• →Take photos and videos of site progress, deliveries, concerns, and completed work, and keep updates organized.
• →Support new veterinary practice openings and site setup activities.
• →Help ensure active practices and new locations remain clean, organized, and operationally ready.
• →Assist with vendor or contractor visits as directed by leadership.
• →Travel between veterinary practices, construction sites, and storage locations as needed.
• →Report concerns or questions promptly.
• →Complete additional property, launch, or operational support tasks as needed.

• Schedule may vary based on project needs, deliveries, practice openings, and site priorities.
• Some early morning, evening, or weekend availability may be needed during launches or time-sensitive projects.
• Occasional out-of-state travel with overnight stays may be required.
• Maintain professionalism while onsite at active veterinary hospitals, construction sites, and new practice locations.

• Strong attention to detail and willingness to ask questions.
• Reliable, organized, and comfortable following directions.
• Comfortable working onsite at veterinary hospitals, construction locations, and new practice spaces.
• Strong communication skills and ability to provide clear updates.
• Comfortable using a smartphone, email, and shared folders to send and organize photos and updates.
• Valid driver’s license is strongly preferred.
• Ability to assist with unpacking, organizing, lifting, carrying, and moving supplies as needed.
• Interest in property operations, construction, healthcare operations, or veterinary operations.
• Prior hands-on work, internship, customer service, administrative, or operations experience is a plus.